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HR Officer - Nairobi

Closing: Sep 19, 2023

This position has expired

Published: Aug 22, 2023 (30 days ago)

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Job Summary

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About us

Modern is a Luxury coach company operating within Kenya, Uganda, Tanzania & Rwanda. We are one of the most recognized luxury bus company operating in the region.

We are here for you! We are Kenya's favorite transport bus company, offering quality unique services. Whatever the journey, whatever the time, whatever the place we are committed to providing you with the best. Safe, luxurious, comfortable, customer friendly, time conscious, has WIFI connection; we have all that a customer could ever want.


About the role

The Incumbent will Provide general day-to-day HR support across the business in relation to all HR, Employee Benefits, Training and Development and other administration duties


Responsibilities

About us

Modern is a Luxury coach company operating within Kenya, Uganda, Tanzania & Rwanda. We are one of the most recognized luxury bus company operating in the region.

We are here for you! We are Kenya's favorite transport bus company, offering quality unique services. Whatever the journey, whatever the time, whatever the place we are committed to providing you with the best. Safe, luxurious, comfortable, customer friendly, time conscious, has WIFI connection; we have all that a customer could ever want.


About the role

The Incumbent will Provide general day-to-day HR support across the business in relation to all HR, Employee Benefits, Training and Development and other administration duties


Key Responsibilities

  1. Resolve employee grievances as per agreed SLA`s

  2. Monitor attendance at branch level and give attendance reports to HOD`s, Director and MD.

  3. Be actively involved in recruitment by preparing job adverts posting ads, calling shortlisted candidates for scheduling of interviews

  4. Create and implement effective onboarding plans for all new joiners in their specific regions.

  5. Maintain employee records according to policy and legal requirements

  6. Oversee employee recognition for respective branches

  7. Be employee cheerleader and help to create a fun and engaging employee environment.

  8. Support payroll processing process by giving input on a monthly basis for their regions

  9. Organize for trainings as per the HOD`s approved requests for training

  10. Support the management of the staff medical documentation, by keeping staff updated on changes and providing updated records (withdrawals, inclusions, transfers etc.)

  11. Sit/Chair disciplinary hearings, document the minutes and prepare letters as per the local's rules

  12. Letter Administration as per company template- appointment letters, warning, and transfer and promotion letters.

  13. Printing and issuing of payslips, doing exit interviews, leave management, administer employee surveys.

  14. Updating personal files to ensure all records are maintained, retrieve such information as and when needed

  15. Maintain the database of all interviewed candidates for future reference

  16. Data entry into the HR software to maintain the employee records online

  17. Interview candidates for the specific roles, update their Job Descriptions.

  18. Taking new employees through induction and onboarding program

  19. Collecting and tabulating data on PMS system (Goal Sheets)

  20. Support all new joiners through the employee orientation process


Minimum Requirements

  1. HR Degree

  2. A member of IHRM

  3. At least three years experience of working in a generalist HR environment, including administration of statutory payments

  4. Experience in supporting managers across a variety of departments at different levels in all aspects of HR


Functional Skills

  1. Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)

  2. HR Communication- writing letters for records

  3. Understanding of WIBA and Health Insurance policies

  4. Ability to manage and investigate disciplinary cases as per law


Basic Understanding

  1. Employment act Kenya

  2. Labor Laws

  3. Taxation rules

  4. Statutory rules and timelines


Generic Skills

  1. Data compiling and analysis

  2. Microsoft Office tools- word, excel and ppt

  3. Ability to work on HR Software



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