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Human Resources Assistant

Closing: Jul 24, 2024

5 days remaining

Published: Jun 26, 2024 (23 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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  • The HR Assistant is responsible for supporting the field HR Office in HR administrative tasks to ensure smooth running of the office.

Minimum Qualifications:

  • At least 2 years’ experience working in a busy HR department.
  • Degree / Diploma in Human Resource, Business Administration, Business Management or related Field.
  • Strong interpersonal skills, high degree of flexibility and a standout colleague.
  • Excellent writing and organizational skills.
  • Experience working in a multi- cultural society.
  • Conversant with word processing, spreadsheet and email computer applications.


Responsibilities
  • The HR Assistant is responsible for supporting the field HR Office in HR administrative tasks to ensure smooth running of the office.

Minimum Qualifications:

  • At least 2 years’ experience working in a busy HR department.
  • Degree / Diploma in Human Resource, Business Administration, Business Management or related Field.
  • Strong interpersonal skills, high degree of flexibility and a standout colleague.
  • Excellent writing and organizational skills.
  • Experience working in a multi- cultural society.
  • Conversant with word processing, spreadsheet and email computer applications.


Talent Acquisition:

  • Support the assigned recruiter for the field office with all field office recruitment by:
  • Vacancy posting in internal and external media as appropriate.
  • Contacting candidates for interview.
  • Providing the panel with interview packs.
  • Contacting referees post interview to support appointment.
  • Sending unsuccessful candidates, regret letters.
  • Maintain updated recruitment files for each position recruited.

Talent Management

  • Ensure that all staff requirements prior to arrival are available.
  • Ensure all new staff are appropriately enrolled onto the payroll &Employee benefits schemes with the appropriate documentation.
  • Maintain staff files with all the requisite documentation.
  • Monitor induction process, ensuring that performance objectives are set and, and that post probation evaluation reviews are submitted on timely basis.

Contract Management

  • Monitor expiry of staff contracts and advise the HR Officer on a timely basis.
  • Assist in preparing of contracts/LOU’s (Letters of Understanding) for Kakuma Incentive staff i.e. new staff/renewal.

Services And Administration

  • Maintain a detailed knowledge of IRC personnel policies and assist the Human Resource department in ensuring employee adherence.
  • Maintain up to date records (forms, approvals, requisitions) for all field staff in relation to Personnel files, Recruitment, Leave,
  • Training, Performance Management, Benefits, Payroll, Exit.
  • Close and archive personnel files on timely basis.
  • Preparation of mailbag.
  • Ensure timely submission of monthly timesheets.
  • Support localized incentive/refugee recruitments.
  • Preparation Incentive/refugee staff Payroll before review by the HR Officer.
  • Maintaining stationery supplies for HR Office

Hris

  • Support the maintenance of all talent acquisition and management processes on Workday HRIS management system.

Reporting

  • Provide weekly/monthly reports to the HR Officer on the status of Personnel files, Leave, Training, Performance Management, Benefits, Payroll.

Staff Training And Development

  • Facilitate all requests for staff training as approved in Annual L&D Plan and maintain database of trainings attended.

Separation Process

  • Coordinate the exit process and ensure finalization of all procedures within one month.
  • Ensure timely deletion of staff from insurance benefits.


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