More than 100,000 people have found their dream job through Fuzu.

Human Resources Senior Assistant

Closing: Aug 12, 2022

2 days remaining

Published: Jul 25, 2022 (16 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

Sign up to view job details.

Education:

  • Completion of Secondary education is required.
  • First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable.

Experience:

  • Minimum of five years of relevant experience in an international and/or national organization in providing HR advisory, recruitment, and/or HR-generalist services is required.
  • Some experience in UN system organizations is desirable.
  • Proficiency in computers and Google Workspace (MS Office) and experience in handling of web-based management systems is desirable.
  • Experience in use of HR information systems, Enterprise systems including OneUNOPS is desirable.
  • Knowledge of  UN policies, procedures and practices highly desirable.


Responsibilities

Education:

  • Completion of Secondary education is required.
  • First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable.

Experience:

  • Minimum of five years of relevant experience in an international and/or national organization in providing HR advisory, recruitment, and/or HR-generalist services is required.
  • Some experience in UN system organizations is desirable.
  • Proficiency in computers and Google Workspace (MS Office) and experience in handling of web-based management systems is desirable.
  • Experience in use of HR information systems, Enterprise systems including OneUNOPS is desirable.
  • Knowledge of  UN policies, procedures and practices highly desirable.


  • Ensure full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.
  • Assist the supervisor in the development and implementation of a human resources management system in relation to planning, administering and monitoring of all matters related to human resources management concerning national and other personnel including contractors;
  • Review of incoming requests and all relevant documentation relating to travel requests, claims and payments, UN ID card issuance;
  • Provide support in the recruitment, contract extensions and separation process and coordination of relevant documentation;
  • Use tracking and monitoring tools to manage status of requests, initiating follow-up action to ensure timely submission of attendance sheets, training records, payment status etc. and complete necessary documentation;
  • Review check-out/clearance forms to ensure certification from other departments, HR final clearance and submission to BSSC;
  • Provide administrative support to the programme staff as required;
  • Provide briefing and guidance to other LICA personnel on the application and interpretation of recruitment and administrative policies and procedures;
  • Ensure maintenance of personnel records of ICAs and FTAs;
  • Provide oral and written response to staff inquiries regarding their conditions of service; drafting of correspondence in relation to the inquiries for signature by designated Officer; 
  • Update and management of the staffing tables and provision of statistical summaries related to them, including arranging and keeping track of movements, update weekly staffing and radio check reports;
  • Process monitoring and tracking of transactions to ensure timely, consistent and equitable provision of services with a client focus
  • Process collection, verification and follow-up on required documentation related to allowances, appointments and contracts. 
  • Maintain a staff monitoring system to ensure timely retrieval of information as required.
  • Assist in planning, organizing and making logistical arrangements for workshops or conferences.
  • Undertake any other tasks assigned by the supervisor


Applications submitted via Fuzu have 32% higher chance of getting shortlisted.

Don’t miss your chance to work at UNOPS. Enter your email to start your application now