Intern Secretary
Closing: Sep 27, 2023
This position has expiredPublished: Aug 30, 2023 (2 months ago)
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Job Summary
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Duties include but not limited to;
a) Organize administration records and correspondence to ensure quick access to required
information/ documents
b) Ensure the availability of well-managed office services including cleaning and tidying
office to ensure a conducive working environment.
c) Maintain an efficient, smooth and easily accessible filing system to ensure the security of
information and to limit access to unauthorized persons
d) Receive telephone calls to ensure calls are transferred to respective office
e) Maintain security and confidentiality of office records, documents and equipment
Responsibilities
Duties include but not limited to;
a) Organize administration records and correspondence to ensure quick access to required
information/ documents
b) Ensure the availability of well-managed office services including cleaning and tidying
office to ensure a conducive working environment.
c) Maintain an efficient, smooth and easily accessible filing system to ensure the security of
information and to limit access to unauthorized persons
d) Receive telephone calls to ensure calls are transferred to respective office
e) Maintain security and confidentiality of office records, documents and equipment
Duties include but not limited to;
a) Organize administration records and correspondence to ensure quick access to required
information/ documents
b) Ensure the availability of well-managed office services including cleaning and tidying
office to ensure a conducive working environment.
c) Maintain an efficient, smooth and easily accessible filing system to ensure the security of
information and to limit access to unauthorized persons
d) Receive telephone calls to ensure calls are transferred to respective office
e) Maintain security and confidentiality of office records, documents and equipment
f) Record dictation in shorthand and transcribe it into a written comprehensive form
g) Receive visitors and clients in a professional and courteous manner and direct them
appropriately.
h) Maintain an inventory of office equipment and supplies
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