Office Administrator

Requirements for Appointment

For appointment to this grade, an officer must have:-

• Bachelor’s degree in any of the following disciplines: Secretarial Studies or Business and Office
  
• Management from a recognized institution;
  

OR

• Bachelor’s Degree in Social Sciences and Diploma in Secretarial Studies from a recognized instituition
  
•  Bachelor’s Degree in Social Sciences and Business Education Single and Group Certificates (BES and GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  
• Shorthand III (minimum 100 w.p.m.);
  
• Typewriting III (50 w.p.m.)
  
• Certificate in Computerized Document Processing III;
  
• Office Management III/Office Administration and Management III
  
• Business English III/Communication II
  
• Secretarial Duties II
  
• Office Practice II
  
• Commerce II
  
• Proficiency in computer applications
  
• Met the requirements of Chapter six of the Constitution of Kenya
  

Requirements for Appointment

For appointment to this grade, an officer must have:-

• Bachelor’s degree in any of the following disciplines: Secretarial Studies or Business and Office
  
• Management from a recognized institution;
  

OR

• Bachelor’s Degree in Social Sciences and Diploma in Secretarial Studies from a recognized instituition
  
•  Bachelor’s Degree in Social Sciences and Business Education Single and Group Certificates (BES and GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  
• Shorthand III (minimum 100 w.p.m.);
  
• Typewriting III (50 w.p.m.)
  
• Certificate in Computerized Document Processing III;
  
• Office Management III/Office Administration and Management III
  
• Business English III/Communication II
  
• Secretarial Duties II
  
• Office Practice II
  
• Commerce II
  
• Proficiency in computer applications
  
• Met the requirements of Chapter six of the Constitution of Kenya
  

• Taking oral dictation;
  
• Managing e-office;
  
• Word and data processing;
  
• Operating office equipment and machines;
  
• Managing office protocol and attending to visitors/clients; 
  
• Handling telephone calls and appointments; 
  
• Ensuring security of office records, equipment and documents, including classified materials;
  
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
  
• Preparing responses to simple routine correspondence; 
  
• Processing and formatting documents for printing;
  
• Maintaining office diaries and travel itineraries and protocol;
  
• Planning and scheduling meetings;
  
• Arranging conference rooms for meetings and trainings;
  
• Taking minutes and writing reports;
  
• Making hotel reservations and flight;
  
• Managing of office petty cash; and
  
• Any other lawful duties as may be assigned from time to time.