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Closing: Sep 30, 2022

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Published: Sep 23, 2022 (3 days ago)

Job Requirements

Education:

Work experience:

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Job Summary

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Education
  • Chartered Accountancy qualification. Required
  • Documented skills in computer applications (spreadsheets, word processing, accounting applications, email and internet usage) . Required
Experience
  • Minimum of three years professional experience in a relevant position. Required
  • Excellent spoken and written English. Preferred
  • Experience in Problem Resolution. Required
  • Experience in Budget preparation and control. Required
Knowledge, Skills and Language
  • Well developed interpersonal skills. Required
  • Ability to work & communicate well within the team. Required
  • Able to prioritize and meet deadlines. Required
  • Able to complete job with minimum supervision and error. Required
  • Excellent practical knowledge of computers. Required


Responsibilities
Education
  • Chartered Accountancy qualification. Required
  • Documented skills in computer applications (spreadsheets, word processing, accounting applications, email and internet usage) . Required
Experience
  • Minimum of three years professional experience in a relevant position. Required
  • Excellent spoken and written English. Preferred
  • Experience in Problem Resolution. Required
  • Experience in Budget preparation and control. Required
Knowledge, Skills and Language
  • Well developed interpersonal skills. Required
  • Ability to work & communicate well within the team. Required
  • Able to prioritize and meet deadlines. Required
  • Able to complete job with minimum supervision and error. Required
  • Excellent practical knowledge of computers. Required


Monthly Financial Reporting

Ensure timely preparation of monthly reports (within 3 working days):-

  • Download financial data from Business Object (BO), and work on KPI reports sent by Geneva
  • Manually input financial data into excel spreadsheet.
  • Check, validate and compare information and take appropriate action to solve discrepancies.
  • Inform Finance Analyst on action points and follow up if required (eg. Overdue pledge and outstanding Pledge based financial statement).
  • Prepare monthly excel files on payroll coding, donor reporting and administration services invoice.
  • Consolidate action points from Analyst for reporting during monthly meeting.
  • Update payroll coding in My HR and maintain files for signed payroll coding request form.
  • Assist in preparing ad-hoc reports and analysis when requested by Regional Finance and Administration Manager.

Month End Closing

Ensure timely month end closing as per the deadline (usually 14th of the month):-

  • Update deadline table and assist Analyst with document checking when required.
  • Clear all discrepancies and error on Exception Report prior to closing. Ensure clean month end balance sheet for Africa. (including inter-co clearance, bilateral matching & service income)
  • Opening and Closure of period in CODA
  • Administrative services invoice report and follow up on timely submission.

System Maintenance

Validate the request from country prior to maintaining the APPLE system:-

  • Review request to open a project
  • Update and maintain accurate data on Appeal manager, Project manager and Pledge manager.
  • Project code Closing & Freezing
  • Monitor and follow up on extension of project time-frame for Emergency Appeal (EA)
  • Monitor and keep track of Cash disbursement Memo and threshold including Segregation of Duties (SoD).
  • Ensure system access for CODA and APPLE users are validated as per latest approved SoD.
  • Ensure bank signatories in APPLE are valid names as per latest approved SoD.

Managing project management cycle

  • Follow up on projects without appeal and operating budget.
  • Ensure all KPIs are address and rectified including Expenditure above Budget/PEAR.
  • Ensure timely closure of all appeals and projects.
  • Prepare monthly reconciliation on C2 delegate provision and follow up with HR on pending invoice.
  • Monitor and follow up on appeal or project closure which has pending accruals or provision to be cleared.
  • Reconcile and clear all dormant balance sheet, projects and appeals
  • Follow up on timely submission of quarterly retrospective expenditure approval.

 

Other financial task

When necessary to consolidate Africa office finance information for Geneva Finance:-

  • Audit query & extract original documents for audit transactions.
  • Request/Restore boxes from warehouse.
  • Doubtful pledges, Financial Leases, Fixed Asset review, Bank account details
  • Stationery request & any other task

 

Provide adequate support to RFU team when required. This includes preparation for finance training & presentation. Keep up-to-date information on finance staff contact details in the region.



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