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Payroll Officer

Closing: Sep 28, 2022

This position has expired

Published: Sep 21, 2022 (9 days ago)

Job Requirements

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Job Summary

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Job Description

  • Support in the payroll administration
  • Updating monthly payroll inputs both items of earnings and deductions
  • Preparation of monthly salary journals; loading salary journals in the financial system and following through with approvals and posting
  • Preparation of payroll deductions and submitting the same to the payables team
  • Preparation of statutory returns and submitting the same to the respective government bodies
  • Preparation of third party reports/deduction schedules and submitting the same to the respective stakeholders
  • Accurate assessment of loan applications for both company and SACCO loans
  • Acquiring compliance certificates for NSSF & NHIF
  • Staff loan creations and IC loan journals processing
  • Managing staff loan accounts by ensuring proper records are maintained and reconciliations done monthly
  • Preparation of staff loan statements
  • Preparation of loan reports for management review
  • Follow up and collection of outstanding liabilities from respective intermediaries and ex-staff
  • Liaise with MIMO team and Treasury to ensure timely allocation of all payments received
  • Ensuring deductions are posted in the UAP-OM Faulu bank account then subsequently to employee loan accounts
  • Loan balances alignment between UAP-OM and Faulu
  • Monthly salary ledgers and loan ledgers reconciliations, balance sheet substantiation and CIP attestations
  • Facilitate Internal and External audits and ensure items identified in the audit process are addressed within the provided timelines


Responsibilities

Job Description

  • Support in the payroll administration
  • Updating monthly payroll inputs both items of earnings and deductions
  • Preparation of monthly salary journals; loading salary journals in the financial system and following through with approvals and posting
  • Preparation of payroll deductions and submitting the same to the payables team
  • Preparation of statutory returns and submitting the same to the respective government bodies
  • Preparation of third party reports/deduction schedules and submitting the same to the respective stakeholders
  • Accurate assessment of loan applications for both company and SACCO loans
  • Acquiring compliance certificates for NSSF & NHIF
  • Staff loan creations and IC loan journals processing
  • Managing staff loan accounts by ensuring proper records are maintained and reconciliations done monthly
  • Preparation of staff loan statements
  • Preparation of loan reports for management review
  • Follow up and collection of outstanding liabilities from respective intermediaries and ex-staff
  • Liaise with MIMO team and Treasury to ensure timely allocation of all payments received
  • Ensuring deductions are posted in the UAP-OM Faulu bank account then subsequently to employee loan accounts
  • Loan balances alignment between UAP-OM and Faulu
  • Monthly salary ledgers and loan ledgers reconciliations, balance sheet substantiation and CIP attestations
  • Facilitate Internal and External audits and ensure items identified in the audit process are addressed within the provided timelines



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