Principal Assistant Office Administrator

Person Specifications

For appointment, an officer must have: -

• At least Eight (8) years’ work experience Assistant Office Administrator or in a relevant and comparable position, Four (4) of which should be in a senior level; 
  
• Diploma in Secretarial Studies from the Kenya National Examinations Council; 
  

OR 

• Business Education Single and Group Certificates (BES & GC) Stage I, II and III 
  
• from the Kenya National Examinations Council in the following subjects: -
  • Shorthand III (minimum 100 w.p.m); 
    
  • Typewriting III (50 w.p.m)/Computerized Document Processing III; 
    
  • Business English III/Communications II; 
    
  • Commerce II; 
    
  • Office Practice II; 
    
  • Secretarial Duties II; 
    
  • Office Management III/Office Administration and Management III; 
    
• Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from a recognized institution; 
  
• Certificate in Secretarial Management Course lasting not less than four (4) weeks from a recognized institution; 
  
• Shown merit and ability as reflected in work performance and results; 
  
• Proficiency in computer application skills; and 
  
• Meets the requirements of Chapter Six (6) of the Constitution.
  

Person Specifications

For appointment, an officer must have: -

• At least Eight (8) years’ work experience Assistant Office Administrator or in a relevant and comparable position, Four (4) of which should be in a senior level; 
  
• Diploma in Secretarial Studies from the Kenya National Examinations Council; 
  

OR 

• Business Education Single and Group Certificates (BES & GC) Stage I, II and III 
  
• from the Kenya National Examinations Council in the following subjects: -
  • Shorthand III (minimum 100 w.p.m); 
    
  • Typewriting III (50 w.p.m)/Computerized Document Processing III; 
    
  • Business English III/Communications II; 
    
  • Commerce II; 
    
  • Office Practice II; 
    
  • Secretarial Duties II; 
    
  • Office Management III/Office Administration and Management III; 
    
• Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from a recognized institution; 
  
• Certificate in Secretarial Management Course lasting not less than four (4) weeks from a recognized institution; 
  
• Shown merit and ability as reflected in work performance and results; 
  
• Proficiency in computer application skills; and 
  
• Meets the requirements of Chapter Six (6) of the Constitution.
  

• Taking oral dictation;
  
• Word and data processing; 
  
• Preparing responses to simple routine correspondence; 
  
• Managing e-office; 
  
• Operating office equipment; 
  
• Attending to visitors/clients; 
  
• Handling telephone calls and appointments; 
  
• Maintaining office diary and travel itineraries; 
  
• Ensuring security of office records, equipment and documents, including classified materials; 
  
• Establishing and monitoring procedures for record keeping of correspondence and file movements; 
  
• Maintaining an up-to-date filing system in the office; 
  
• Ensuring security, integrity and confidentiality of data; 
  
• Managing office protocol and etiquette; and 
  
• Supervising of office cleaning.