Procurement Assistant, G6

Completion of High School diploma or equivalent is required.Supplementary courses or additional training in procurement functions is desirable.

Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent professional certification is required.

A minimum of seven (7) years of progressively responsible experience in procurement orrelated area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.At least two (2) years of work experience in acquisition of strategic, high-value and of complex scope of goods and services from worldwide sources and for diversified clients in multiple countries is required.Experience in managing procurement in support of development programme with multiple thematic areas is desirable.Experience in procurement supporting public, private or non-governmental entities that have national, regional or international operations is desirable.Working experience with a Systems Application and Products (SAP), or another EnterpriseResource Planning (ERP) system is desirable.One (1) year or more of experience in data analytics or related area is desirable.

Completion of High School diploma or equivalent is required.Supplementary courses or additional training in procurement functions is desirable.

Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent professional certification is required.

A minimum of seven (7) years of progressively responsible experience in procurement orrelated area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.At least two (2) years of work experience in acquisition of strategic, high-value and of complex scope of goods and services from worldwide sources and for diversified clients in multiple countries is required.Experience in managing procurement in support of development programme with multiple thematic areas is desirable.Experience in procurement supporting public, private or non-governmental entities that have national, regional or international operations is desirable.Working experience with a Systems Application and Products (SAP), or another EnterpriseResource Planning (ERP) system is desirable.One (1) year or more of experience in data analytics or related area is desirable.

• Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.• Identify and recommend sources of procurement; interview potential suppliers.• Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.• Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.• Enters into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtains credit and other information on proposed suppliers.• Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.• Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs Return to Vendor forms for unacceptable and/or damaged goods received.• Maintains relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.• Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.• Assists with visualizations and updating information material such as web pages or brochures.• Drafts a variety of correspondence.• Performs other duties as assigned.