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Programme Assistant, Research

Closing: Jul 23, 2024

11 days remaining

Published: Jul 10, 2024 (3 days ago)

Job Requirements

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Job Summary

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  • The Programme Assistant, Research – Temporary position will be responsible for providing administrative and programmatic support services to the Research program. The incumbent will ensure efficiency, effectiveness and high-performance standards are achieved and maintained. This position will be based in Nairobi, Kenya.

Qualifications and Experience

  • Bachelor’s degree in Economics, Finance, Business Administration/Management/Public relations.
  • Having a master’s degree in these subjects is an added advantage as is proficiency in French.
  • At least 3 years of working experience in programme administration.
  • Demonstrative experience in programme/project administration, monitoring and evaluation.
  • Computer literacy including standard office applications such as MS Office Word, Excel, PowerPoint and Access
  • Demonstrated experience in working with databases and management systems software.

Key Skills and Competencies

  • Ability to work under pressure and meet deadlines with attention to details
  • Strong integrity and ability to maintain confidentiality
  • Strong administrative and organizational skills.
  • Fluency in written and oral English is essential.
  • Excellent inter-personal and influencing skills at all levels.
  • Excellent analytical and communication skills.
  • Ability to work with computerised accounting systems
  • Familiarity with information management systems
  • Good team player
  • Ability to work independently
  • Ability to work French is desirable.
  • Prior relevant experience of working with or within international organisations, institutional donor agencies, Trusts and Foundations would be an advantage.
Applications for Programme Assistant, Research position must include a cover letter and a resume (max 3 page) which has at least three referees addressed to the Manager, Human Resource & Administration; email: [email protected] by 12th July 2024.


Responsibilities
  • The Programme Assistant, Research – Temporary position will be responsible for providing administrative and programmatic support services to the Research program. The incumbent will ensure efficiency, effectiveness and high-performance standards are achieved and maintained. This position will be based in Nairobi, Kenya.

Qualifications and Experience

  • Bachelor’s degree in Economics, Finance, Business Administration/Management/Public relations.
  • Having a master’s degree in these subjects is an added advantage as is proficiency in French.
  • At least 3 years of working experience in programme administration.
  • Demonstrative experience in programme/project administration, monitoring and evaluation.
  • Computer literacy including standard office applications such as MS Office Word, Excel, PowerPoint and Access
  • Demonstrated experience in working with databases and management systems software.

Key Skills and Competencies

  • Ability to work under pressure and meet deadlines with attention to details
  • Strong integrity and ability to maintain confidentiality
  • Strong administrative and organizational skills.
  • Fluency in written and oral English is essential.
  • Excellent inter-personal and influencing skills at all levels.
  • Excellent analytical and communication skills.
  • Ability to work with computerised accounting systems
  • Familiarity with information management systems
  • Good team player
  • Ability to work independently
  • Ability to work French is desirable.
  • Prior relevant experience of working with or within international organisations, institutional donor agencies, Trusts and Foundations would be an advantage.
Applications for Programme Assistant, Research position must include a cover letter and a resume (max 3 page) which has at least three referees addressed to the Manager, Human Resource & Administration; email: [email protected] by 12th July 2024.


  • Providing a focal point of contact and continuous liaison with researchers, project coordinators, reviewers and network members for effective coordination of research.
  • Handling/receiving official calls and enquiries on Research programme activities.
  • Providing support in preparation of reports, letters and contracts/grant letters for researchers, resource persons and members of the Programme Committee, and consultants for the department.
  • Maintaining and updating a database for the contacts of persons and institutions within the network of the Research Programme while coordinating the research processes.
  • Providing administrative/logistical support in the preparation and coordination of various meetings including but not limited to; technical and review workshops, policy dialogues/forums and social functions in the research department including and day to day liaison with the hotel representatives; preparation of workshop papers, documentation, and travel.
  • Handling finances for the meetings stated above when required.
  • Record Keeping.
  • Sitting in various evaluation committees.
  • Undertake any other duties as may be director by the Research Director, Manager and Programme Administrator from time to time.


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