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Published: Nov 24, 2022 (5 days ago)

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Job Summary

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Competencies

• Professionalism: Has knowledge and understanding of theories, concepts and approaches relevant to criminal justice, police reforms, law enforcement and/or related fields. Has knowledge of policies and practices in international crime prevention and criminal justice as well as the mandates of the United Nations Office on Drugs and Crime. Has ability to conduct data collection using various methods. Has very good research and analytical skills and is able to identify problems and contribute to the solution of problems/issues. Is able to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount to solve problems to meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas, thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.


Education

An advanced university degree (Master’s degree or equivalent) in finance, business administration, management, accounting or other related discipline is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.


Qualifications in an internationally recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Certified Public Accountants (CPA) or equivalent is desirable.


Work Experience
  • A minimum of five years of progressively responsible professional experience in finance, business administration, accounting, programme management is required.

  • Working experience in programme management managing complex/multi-donor budgets with great independence and decision making is required.

  • Work experience with an Enterprise Resource Planning (ERP) system is required

  • Experience with Trust Funds management, Financial and Administrative Framework Agreement (FAFA) agreements and SAP/Umoja/IPMR is desirable.

  • Work experience within the United Nations system or an international organization is desirable.

Experience managing EU grants is desirable.


Responsibilities

Competencies

• Professionalism: Has knowledge and understanding of theories, concepts and approaches relevant to criminal justice, police reforms, law enforcement and/or related fields. Has knowledge of policies and practices in international crime prevention and criminal justice as well as the mandates of the United Nations Office on Drugs and Crime. Has ability to conduct data collection using various methods. Has very good research and analytical skills and is able to identify problems and contribute to the solution of problems/issues. Is able to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount to solve problems to meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas, thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.


Education

An advanced university degree (Master’s degree or equivalent) in finance, business administration, management, accounting or other related discipline is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.


Qualifications in an internationally recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Certified Public Accountants (CPA) or equivalent is desirable.


Work Experience
  • A minimum of five years of progressively responsible professional experience in finance, business administration, accounting, programme management is required.

  • Working experience in programme management managing complex/multi-donor budgets with great independence and decision making is required.

  • Work experience with an Enterprise Resource Planning (ERP) system is required

  • Experience with Trust Funds management, Financial and Administrative Framework Agreement (FAFA) agreements and SAP/Umoja/IPMR is desirable.

  • Work experience within the United Nations system or an international organization is desirable.

Experience managing EU grants is desirable.


A. Project Documentation

• Participate in the formulation of management policies, strategies, and procedures and in their monitoring and implementation ensure to optimize efficiency in management.

• Prepare project revisions, budgets allotments and IPMR (Integrated Planning, Management and Reporting) solution focal point.

• Ensure that project documents/revisions are formulated and managed within the UNODC, EU and the UN Financial Regulations and Rules.

• Correspond with external executing/collaborating partners during preparation of project documents/revisions.

• Draft project documents/revisions are coherent and correspond with the agreed format.

• Check and clear project documents/revisions before processing them internally and externally, including submission to Umoja.

B. Financial Management:

• Request Finance Section to disburse funds to implementing partners in line with project requirements.

• Solicit financial and progress reports from implementing partners.

• Check financial and progress reports and querying discrepancies.

• Monitor, check, and follow up of project receivable balances.

• Check project accounts to ensure commitments/expenditures are correctly reflected and request rectification where necessary.

• Coordinate with implementing partners on budgets, advances, and expenditures reporting.

• Ensure compliance with UN financial policies, procedures, rules, and regulations.

• Provide assistance in the implementation of IPSAS (International Public Sector Accounting Standards) at ROEA.

• Ensure transparent and efficient utilization of the Programme’s financial resources.

• Propose, develop, and implement financial policies and procedures.

• Set up proper internal controls to ensure that proper monitoring mechanisms are in place and that they can be used to identify weaknesses and address them immediately.

• Ensure that disbursements are made based on proper authorisations and supported by legitimate and sufficient documentation by acting as Approving Officer of the regional office on financial disbursement made from the projects.

• Ensure proper maintenance of vendor accounts and timely clearance of outstanding advances and other receivables.

• Coordinate financial closure for entrusted imprest accounts.

• Respond to audit queries and follow up on audit recommendations.

• Ensure integrity and consistency of data in Umoja System.

• Draft correspondence and internal procedural directives relating to budgetary and financial matters.

C. Resource Reporting.

• Provide responses for fund management aspects of projects to Internal and External Auditors and during EU vetting exercises.

• Prepare financial statements or respond to queries from donors on use of resources against specific projects.

• Prepare the financial management reports in accordance with the terms and conditions of donor agreements to provide information for control and decision making.

• Draw attention to deficit of resources and request action (formal or informal) of the donor.

• Provide input to monthly statistics of funding resources to keep track of resources flows.

• Contribute to preparedness actions such as early warning, risk analysis and contingency planning and make the necessary recommendations. Periodically monitor the management of risks and report on any actions taken.

D. Programme Budget and Policy Evaluation:

• Prepare and provide the Programme’s biennium budgets, budget implementation and monitoring reports.

• Monitor and advise the Programme Officer on the financial status of the Programme (including pending and approved budgets; contributions confirmed but not yet available for expenditure; contributions available for expenditure and contributions already expended).

• Analyse project proposals and propose amendments, as necessary.

• Ensure consistency about policies on management of EU funded projects and flagging inconsistencies or anomalies in this respect.

• Propose solutions to problems based on regulations and established practices

E. General and Human Resource Administration.

• Monitor and supervise the work of subordinate staff as may be required.

• Provide advice and support the programme staff on financial and administrative matters.

• Budgeting staff costs in SAP in line with the online staffing table.

• Act as back-up for other Administrative Officers.

• Perform other work-related duties as assigned.


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