Closing: Mar 16, 2023
This position has expiredPublished: Mar 11, 2023 (19 days ago)
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Job Summary
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Competencies
PROFESSIONALISM - Demonstrates a high level of knowledge of desktop publishing, prepress and multimedia processes; has extensive knowledge of digital and publishing technologies; ability to identify key strategic issues, opportunities, and risks; ability to generate and communicate broad and compelling organizational direction; ability to communicate clearly links between the Organization's strategy and the work unit's goals; demonstrates professional competence and mastery of subject matter (in-depth understanding of the documentation process); established knowledge with publishing practices, including printing/graphic arts, typographical standards and content management and production; skilled in the promotion of publishing services to clients and customers; ability to analyze and interpret data in support of decision-making and convey resulting information to management; shows ability to formulate new ideas with a view to consolidating operations to improve operational efficiency; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
CLIENT ORIENTATION - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Advanced university degree (Master’s degree or equivalent) in a publishing discipline e.g., graphic communications management, print management and digital media technology management or management e.g., business administration, public administration or related area is required.
A first-level university degree in combination with at least two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Work Experience
A minimum of Five (5) years of managerial experience in either printing, graphic design and/or multimedia, including four years at the international level is required.
Experience in electronic management of workflow; computer assisted printing and publishing technologies is required.
Experience in publishing workflows and content management systems is required.
Two (2) years or more of experience in data analytics or related area is desirable.
Responsibilities
Competencies
PROFESSIONALISM - Demonstrates a high level of knowledge of desktop publishing, prepress and multimedia processes; has extensive knowledge of digital and publishing technologies; ability to identify key strategic issues, opportunities, and risks; ability to generate and communicate broad and compelling organizational direction; ability to communicate clearly links between the Organization's strategy and the work unit's goals; demonstrates professional competence and mastery of subject matter (in-depth understanding of the documentation process); established knowledge with publishing practices, including printing/graphic arts, typographical standards and content management and production; skilled in the promotion of publishing services to clients and customers; ability to analyze and interpret data in support of decision-making and convey resulting information to management; shows ability to formulate new ideas with a view to consolidating operations to improve operational efficiency; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
CLIENT ORIENTATION - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Advanced university degree (Master’s degree or equivalent) in a publishing discipline e.g., graphic communications management, print management and digital media technology management or management e.g., business administration, public administration or related area is required.
A first-level university degree in combination with at least two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Work Experience
A minimum of Five (5) years of managerial experience in either printing, graphic design and/or multimedia, including four years at the international level is required.
Experience in electronic management of workflow; computer assisted printing and publishing technologies is required.
Experience in publishing workflows and content management systems is required.
Two (2) years or more of experience in data analytics or related area is desirable.
1. Production control and DTP production:
(a) Manages the DTP Unit, which coordinates and directs daily operations by scheduling and assigning work to ensure the timely delivery of DTP output needed for publications printing; prepares staff and work schedules for weekend and overtime; calculates number of weekend and overtime hours when required;
(b) Advises consulting officers, within the gDOC global system, throughout UNEP, UN-HABITAT, UNON and offices to the United Nations Funds, Programmes, and Agencies in or operating from Kenya on the status of, most appropriate, as well as most cost-effective, method of producing their DTP requests, particularly those involving color, taking into account the capacity of the Unit for completing DTP work.
Performs work of a DTP professional to create a variety of graphic products as requested by Clients
2. Procurement/inventory and supply:
(a) Directs the work of the DTP Unit to ensure that supplies of proof paper, plotter inks, direct image plates, chemicals and film are available in adequate quantities at all times by ensuring that the Reproduction Supervisor and Administration Assistant are fulfilling requests for these items in UMOJA along with UNON Contracts and Procurement Section.
(b) Monitors stock levels on usage of supplies; and ensures that requisition requests are prepared in a timely manner in accordance with the Financial Rules and Regulations and purchasing procedures of the Organization;
(c) Prepares financial and technical analyses of bids submitted for the supplies;
(d) Keeps abreast of new technology in the graphics industry, particularly DTP and digital technology, in order to provide proposals to the Chief of Section on procurement replacement and upgrading of outdated equipment or Software and prepares financial and technical cost analyses of proforma invoices; maintains spreadsheets the capital equipment and software inventory for the DTP Unit.
(e Provides technical advice and specifications concerning graphic supplies/equipment taking into account environmental considerations.
3. Uses PrintPak system to control supplies usage:
(a) Coordinates the input of data with regard to the supplies inventory in order to provide information in PrintPak of the total amount of supplies used for work done in the DTP Unit.
(b) Provides written information on the PrintPak job ticket sheets about the supplies used and time taken to perform DTP Unit work and ensures other DTP Staff are providing data regarding their work.
4. Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
5. Performs any other duties as requested by the supervisor.
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