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Senior Contracts Finance Coordinator

Closing: Sep 13, 2022

This position has expired

Published: Sep 6, 2022 (23 days ago)

Job Requirements

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Job Summary

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Job Requirements:

Minimum Requirements

  • Master’s degree International Affairs, Public Administration, Economics, Business Studies, Accounting, Commerce, or equivalent professional experience
  • At least 8 years of related work experience, preferably for an International Non-Governmental Organization leading FCDO grants and contracts.
  • Expert knowledge of funding, regulations, and procedures for FCDO and other public funders, particularly in regard to commercial contracts.
  • Extensive experience leading the financial, contractual and compliance aspects of large commercial contracts, including payment-by-results and cost-reimbursable contract and subcontract models.
  • Ability to clearly anticipate and identify contractual and financial risks, develop mitigation plans and provide experienced advice to senior partners.
  • Experience leading complex grants and projects throughout implementation, including budget and finance components, compliance, monitoring and reporting processes
  • Experience in capacity building of local partners in grant management in the field
  • Excellent organizational skills: the ability to work independently and productively in a fast-paced environment
  • Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with a variety of people in a multi-cultural environment and work on a virtual team
  • Flexible work attitude, proactive and demonstrated creativity: the ability to work productively in a team environment and the ability to problem solve creatively with minimal guidance

Preferred Requirements

  • Experience with donor-funded contracts
  • Experience working on FCDO commercial contracts
  • Prior experience working in countries where IRC operates


Responsibilities

Job Requirements:

Minimum Requirements

  • Master’s degree International Affairs, Public Administration, Economics, Business Studies, Accounting, Commerce, or equivalent professional experience
  • At least 8 years of related work experience, preferably for an International Non-Governmental Organization leading FCDO grants and contracts.
  • Expert knowledge of funding, regulations, and procedures for FCDO and other public funders, particularly in regard to commercial contracts.
  • Extensive experience leading the financial, contractual and compliance aspects of large commercial contracts, including payment-by-results and cost-reimbursable contract and subcontract models.
  • Ability to clearly anticipate and identify contractual and financial risks, develop mitigation plans and provide experienced advice to senior partners.
  • Experience leading complex grants and projects throughout implementation, including budget and finance components, compliance, monitoring and reporting processes
  • Experience in capacity building of local partners in grant management in the field
  • Excellent organizational skills: the ability to work independently and productively in a fast-paced environment
  • Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with a variety of people in a multi-cultural environment and work on a virtual team
  • Flexible work attitude, proactive and demonstrated creativity: the ability to work productively in a team environment and the ability to problem solve creatively with minimal guidance

Preferred Requirements

  • Experience with donor-funded contracts
  • Experience working on FCDO commercial contracts
  • Prior experience working in countries where IRC operates


ERICC Programme Budget Management and Monitoring

  • Review, track, and analyze expenditures for the entire ERICC project, including ERICC country programs and partner institutions.
  • Coordinate Programme budget management, expenditure monitoring & forecasting
  • Hold knowledge base of FCDO contract rules and regulations and advise senior management and other team members on financial compliance, risk identification and mitigation.
  • Develop and maintain systems for budget control to ensure project expenses are reasonable, prudent and spent in accordance with the donor’s rules and regulations.
  • Create accurate forecasts and lead expenses according to spending plans.
  • In close collaboration with the Research Program Coordinator, liaise with partner institutions regarding any deviations or concerns in spending.
  • Work closely with regional/ Global teams to ensure all IRC ERICC project budget monitoring, payments and booking of expenses by providing monthly budget versus actual reports to budget holders and in country programs.
  • Work with relevant country finance managers, technical unit and headquarters-based finance staff to ensure accuracy of the ERICC financial reports and promptly identify and advise the ERICC Programme Director and applicable country program grant leads on areas of concern
  • Coordinate approval of agreements, amendments, cost extensions and no-cost extensions
  • Identify and lead all financial, contracts management, sub-contract awards and operational risks in collaboration with relevant country and technical unit staff.
  • Review financial controls and liaise with relevant country program leads to update policies and procedures as needed.

ERICC Donor Reporting and Compliance

  • Develop guidance, templates, and toolkits to ensure timely submission of narrative and financial donor reports.
  • Coordinate information on budgets, expenditure and forecasts and collate for submission to donor.
  • Ensure that Partners’ responsibilities for donor compliance are tracked and evaluated.
  • Liaise with country programs and partner institutions to prepare and submit high quality programmatic and financial reports by IRC ERICC countries/partners and IRC global.
  • Assist in donor relations, participate in calls with select donors, and represent the IRC ERICC team at donor meetings as the need arises.
  • Ensure quality information management through regular maintenance of contract files, including coordination and preparation of documents and files for internal and external audits.
  • Monitor and facilitate compliance of programs with FCDO and IRC requirements and raise issues affecting external/internal compliance.
  • Build capacity of local partners in donor reporting and compliance, including travel to locations of implementation to provide trainings and ongoing support.

Funds Invoice & Disbursements

  • Oversee the coordination of information for the preparation of quarterly donor invoices including quality assurance.
  • Liaise with IRC Global & Finance, with respect to donor invoicing requirements.
  • Consolidate payment breakdown by partners according to previous quarter spend, balance and forecasts.
  • Oversee the process of funds disbursements to project partners, sub-contractors and grant awardees in collaboration with Finance Officers.


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