Senior General Affairs Officer (Finance)

JOB REQUIREMENTS

Education and Field of Experience:

• A Finance/Accounting related collage degree (i.e., BCom, BA Finance)
  
• Proven track record of minimum 3 years of relevant working experience in financial / accounting activities.
  
• Computer literacy: well experienced to use MS Office (Word, Excel, Outlook).
  
• Fluent in English and preferably knowledge of Kiswahili, knowledge of Dutch language is an advantage.
  
• Knowledge of internal administrative and procedural regulations relating to the running of the mission, as well as their application.
  
• Skill in collecting and clarifying information and in providing management information.
  
• Skill in dealing with users, external firms, and suppliers.
  

In addition, short characterization of the suitable employee:

• Integrity is paramount
  
• Good interpersonal and communication skills in a multicultural environment
  
• Service oriented
  
• Able to work under limited supervision
  
• Able to cope with pressure
  
• Knows how to prioritize
  
• Planning and organizing
  

What you get:

• Attractive salary.
  
• Competitive package of other benefits such as a (local) healthcare plan.
  
• Working in a challenging, high level international environment.
  
• Opportunities to work on personal development;
  
• Friendly, open work atmosphere.
  

JOB REQUIREMENTS

Education and Field of Experience:

• A Finance/Accounting related collage degree (i.e., BCom, BA Finance)
  
• Proven track record of minimum 3 years of relevant working experience in financial / accounting activities.
  
• Computer literacy: well experienced to use MS Office (Word, Excel, Outlook).
  
• Fluent in English and preferably knowledge of Kiswahili, knowledge of Dutch language is an advantage.
  
• Knowledge of internal administrative and procedural regulations relating to the running of the mission, as well as their application.
  
• Skill in collecting and clarifying information and in providing management information.
  
• Skill in dealing with users, external firms, and suppliers.
  

In addition, short characterization of the suitable employee:

• Integrity is paramount
  
• Good interpersonal and communication skills in a multicultural environment
  
• Service oriented
  
• Able to work under limited supervision
  
• Able to cope with pressure
  
• Knows how to prioritize
  
• Planning and organizing
  

What you get:

• Attractive salary.
  
• Competitive package of other benefits such as a (local) healthcare plan.
  
• Working in a challenging, high level international environment.
  
• Opportunities to work on personal development;
  
• Friendly, open work atmosphere.
  

General: to provide financial and administrative support to embassy staff and the Financial Service Organization (FSO) in the Hague.

• Management and process internal/external invoices and ensure timely payment of supplier invoices and utility bills, within the rules and regulations of our organization.
  
• Administration of VAT exemptions and refunds.
  
• Cash box administration and cash statements.
  
• Answer queries from the Finance Service Organization at the Ministry of Foreign Affairs in the Netherlands, regarding cash management and financial administration.
  
• Assisting staff members with any queries within your mandate.
  
• Filing of all documentation.
  
• Cheque procedures and administration.
  
• Banking of any cheques received and petty cash.
  
• Management and process private use of embassy items e.g., phone, vehicles, etc.
  
• Liaison with bank, institutions, and organizations.
  
• Process consular receipts.
  
• Process payroll related payments.
  
• Finding solutions for complicated financial queries.
  
• Assisting OM with regard to financial queries and research.
  
• Follow up on changes in financial legal framework.
  
• Maintenance and administrative handling of our vehicles.
  
• Drafting (periodical) overview of expenditures.
  
• Insurances.
  
• Any other tasks including support for operational management processes.
  

Description of Result Areas:

• The senior general affairs officer is accountable for the progress and quality of financial services and other support services.
  
• Legislation, rules, and regulations on legal status and ministerial or other administrative regulations and guidelines in the field of personnel & financial administration are important to the performance of the officer's duties.
  
• The senior general affairs officer takes decisions about the interpretation and implementation of regulations and about whether they are being correctly applied.
  

Description of Competences:

• Integrity
  
• Client orientation
  
• Result orientation
  
• Planning and Organizing
  
• Initiative
  
• Flexibility
  
• Ability to work accurately.
  
• Empathy