Senior Office Administrator

Requirements for Appointment

For appointment to this position, a candidate must have:

For appointment to this position, a candidate must have:

1. Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English Language or its equivalent qualification from a recognised institution.
   
2. Diploma/ Higher Diploma in Secretarial Studies from the Kenya National Examination Council.
   

OR

Business Education single and group certificates (BES & GC) from the Kenya National Examination Council; -

• Shorthand III (Minimum 120 w.p.m)
  
• Typewriting III (50w.p.m)/Computerized Document Processing III
  
• Office Management III/Office Administration & Management III
  
• Business English III/ Communications II
  
• Commerce II
  
• Office Practice II
  
• Secretarial Duties II
  

OR

• Bachelor’s degree in Social Sciences plus a diploma in secretarial studies from a recognized institution.
  

OR

• Bachelor’s Degree in any of the following disciplines: Secretarial Studies, Office Management, Business and Office Management or any other relevant degree from a recognised institution.
  
• Master’s Degree in Business Administration/Business Management or any other relevant field from a recognized institution
  
• Ten (10) years relevant working experience in public service or private sector.
  
• Certificate in Secretarial Management Course lasting not less than four (4) weeks from the Kenya School of Government or any other government training institution.
  
• Certificate in Supervisory Skills Course lasting not less than two (2) weeks from a recognized institution.
  
• Certificate in Computer applications from a recognized institution.
  
• Shown merit and ability as reflected in work performance and results.
  
• Demonstrated professional competence in management of a high level office and administrative services.
  
• Fulfilled the requirement of chapter six of the constitution
  

Requirements for Appointment

For appointment to this position, a candidate must have:

For appointment to this position, a candidate must have:

1. Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English Language or its equivalent qualification from a recognised institution.
   
2. Diploma/ Higher Diploma in Secretarial Studies from the Kenya National Examination Council.
   

OR

Business Education single and group certificates (BES & GC) from the Kenya National Examination Council; -

• Shorthand III (Minimum 120 w.p.m)
  
• Typewriting III (50w.p.m)/Computerized Document Processing III
  
• Office Management III/Office Administration & Management III
  
• Business English III/ Communications II
  
• Commerce II
  
• Office Practice II
  
• Secretarial Duties II
  

OR

• Bachelor’s degree in Social Sciences plus a diploma in secretarial studies from a recognized institution.
  

OR

• Bachelor’s Degree in any of the following disciplines: Secretarial Studies, Office Management, Business and Office Management or any other relevant degree from a recognised institution.
  
• Master’s Degree in Business Administration/Business Management or any other relevant field from a recognized institution
  
• Ten (10) years relevant working experience in public service or private sector.
  
• Certificate in Secretarial Management Course lasting not less than four (4) weeks from the Kenya School of Government or any other government training institution.
  
• Certificate in Supervisory Skills Course lasting not less than two (2) weeks from a recognized institution.
  
• Certificate in Computer applications from a recognized institution.
  
• Shown merit and ability as reflected in work performance and results.
  
• Demonstrated professional competence in management of a high level office and administrative services.
  
• Fulfilled the requirement of chapter six of the constitution
  

• Using e-office to research and word and data processing;
  
• Operating office equipment;
  
• Ensuring security of office equipment, documents and records;
  
• Ensuring security, integrity and confidentiality of information and data;
  
• Attending to visitors and clients;
  
• Taking oral dictation;
  
• Handling telephone calls and appointments;
  
• Handling customer inquiries and complains;
  
• Coordinating schedules of meetings and appointments;
  
• Coordinating travel arrangements;
  
• Maintaining an up to date filing system in the office;
  
• Supervision of office cleanliness;
  
• Preparing responses to routine correspondences;
  
• Maintaining office protocol and etiquette;
  
• Guiding and supervising junior officers working under him/her.