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Closing: Sep 1, 2022

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Published: Aug 4, 2022 (6 days ago)

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Job Summary

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To Perform accounting duties related to the efficient maintenance and processing of accounts payable transactions in line with GAAPs and IFRs.

To enhance internal and external reporting ensuring that the identification, recording and
communication of the report is done accurately and timely


Responsibilities

To Perform accounting duties related to the efficient maintenance and processing of accounts payable transactions in line with GAAPs and IFRs.

To enhance internal and external reporting ensuring that the identification, recording and
communication of the report is done accurately and timely


Key Responsibilities

  1. Receives invoices due for payment and reviews for authenticity, approves bona fide
    liabilities, queries, and resolves any claims that may arise.

  2. Ensuring that suppliers’ statements are up to date and preparation of suppliers’ reconciliation i.e., Valuers, Insurance, Auctioneers, and other trade creditors.

  3. ManagesMicrosoft Dynamic GP i.e., supplier’s accounts, requisitions, Booking of
    invoices, Initiate Payment requisitions, inventory management and related reports

  4. Custodian of Micro-soft Dynamic GP ensuring that it is used to the full capacity and any bugs are reported to the system vendor/ NCL IT, ensuring that they are resolved promptly.

  5. Prepares payment vouchers and ensure all the supporting documents are attached

  6. Maintaining historical records and Vouchers by microfilming and filing documents.

  7. Keep track of credits/commissions owed to the company e.g., from yards and ensure all credits are properly applied to vendor payments

  8. Charges expenses to revenue and cost centres by analysing expense reports and recording entries

  9. Maintain Related Party accounts ensuring that all related party transactions recorded, and settlement are made as per the agreements

  10. Maintain the Directors Accounts ensuring that all drawings recorded, refunds from directors received, allowances are paid, and their statements are up to date.

  11. Disbursing and Monitoring of Staff loan Statements and ensuring that they are up to date.

  12. Settling of all Payroll Deduction and ensure that we operate within the prescribed regulatory framework.

  13. Teller Duties for head office till i.e., preparation of Petty cash payment Vouchers, recording in the core banking system, management of cash Imprest and preparing daily cash certificates.

  14. Assist with Management and Financial Accounts Reporting as assigned from time to time

  15. Carrying out general accounting duties under the direct supervision of the Deputy Head of Finance.

  16. Protects organization's value by keeping information confidential.

  17. Custodian of Accounts Payable Manual and continuing to improve the payment process

  18. Perform any other duties as directed by BOD, CEO and the management.

CRITICAL SUCCESS AREAS

  1. Strong Computer Skills,

  2. Accuracy in daily work and other projects.

  3. Ability to consistently meet all deadlines

  4. Ability to use Microsoft productivity software such as Excel and Word

  5. Adherence to policies, procedures and instructions of Manager of Financial Reporting.

  6. Effective corporate communications skills, vendor relationships and other Pinkerton employees.

  7. Ability to function as a team player.

Qualifications & Skills

  1. CPA- K /Accounting degree,

  2. Proficient in Microsoft Office applications,

  3. 2+ years’ accounting /bookkeeping and or Audit

  4. Knowledge of generally accepted accounting standards and principles

  5. Strong Computer Skills, Attention to detail, the ability to multi-task and excellent communication skills.

  6. Delegated Work to Assistant Finance Officer

  7. Maintenance and paying of Auctioneers

  8. Reconciliation, Paying and Filling of Withholding Tax


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