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Stock Accountant - Fuels & Lubes Dispatch

Closing: Nov 20, 2022

This position has expired

Published: Nov 15, 2022 (23 days ago)

Job Requirements

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Job Summary

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  • Responsible for ensuring proper management of the company's white fuels stocks and lubricants warehouses in Mombasa region
  • Maintains and updates stock records, responsible for conducting physical stock counts, perform regular stock reconciliations and overall monitoring of stock

Academic Qualifications

  • Bachelor’s degree in Business Administration, Commerce or Economics.
  • Professional Accounting certification (CPA, ACCA).

Skills, experience and attributes

  • Minimum 3 years’ experience in an accounting position within a Commercial organization.
  • Excellent analytical and numerical skills.
  • Proficient in using ERP systems, preferably Oracle.
  • Experience in preparing financial reports in MS Office applications, particularly MS Excel.
  • Ability to evaluate alternatives and make recommendations to management on business issues.
  • A person of high integrity, confidentiality, self-driven and able to work under minimal supervision.

Working conditions

  • May from time to time be required to work outside normal working hours.

Physical requirements  

  • The person may be required from time to time perform stock takes that requires standing for extended periods.
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Responsibilities
  • Responsible for ensuring proper management of the company's white fuels stocks and lubricants warehouses in Mombasa region
  • Maintains and updates stock records, responsible for conducting physical stock counts, perform regular stock reconciliations and overall monitoring of stock

Academic Qualifications

  • Bachelor’s degree in Business Administration, Commerce or Economics.
  • Professional Accounting certification (CPA, ACCA).

Skills, experience and attributes

  • Minimum 3 years’ experience in an accounting position within a Commercial organization.
  • Excellent analytical and numerical skills.
  • Proficient in using ERP systems, preferably Oracle.
  • Experience in preparing financial reports in MS Office applications, particularly MS Excel.
  • Ability to evaluate alternatives and make recommendations to management on business issues.
  • A person of high integrity, confidentiality, self-driven and able to work under minimal supervision.

Working conditions

  • May from time to time be required to work outside normal working hours.

Physical requirements  

  • The person may be required from time to time perform stock takes that requires standing for extended periods.
Apply for this job


  • Participate in periodic stock counts in line with the Company’s operational manuals and accounting policies.
  • Preparation of daily reconciliations of Oracle system stock movements vs. depot loadings at (Gate pass Recon) and verify against physical records e.g delivery notes/RMAs.
  • Prepare daily reconciliation of oracle invoicing with the physical records of lubes dispatched.
  • Monthly reconciliation of Oracle quantities to external statements /physical stocks at all assigned fuel depots and lubes warehouses, taking corrective action as may be necessary.
  • Prepare monthly stocks reports (Adjustment Memos) between oracle and various statements for approval, following up to ensure all adjustments are done on a monthly basis.
  • In liaison with the Front Office Manager and Pool Accountant, request pumpover from KPRL and Shimanzi Terminals through the Supply Team.
  • Prepare monthly fuel pump over summary as per the BSR and KPC advice notes.
  • Review MJT Morning report and ullage allocation computations as prepared by the Pool Accountants to verify accuracy.
  • Prepare reconciliations of local and export entries to ensure that all entries are fully accounted for.
  • Maintain a schedule of truck receipts EX-other depots and circulate transit losses to the logistics team for processing.
  • Review and confirm accuracy of doping statements for IK & Exports loadings.
  • Ensure that all RMAs are closed by end month.
  • Ensure systematic filling of all accounting documents to guarantee easy tracing.
  • Ensure compliance with the company’s documented procedures and internal controls.


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