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Team Assistant, Human Capital Development

Closing: Aug 16, 2022

Closing today

Published: Jul 28, 2022 (19 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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WHO YOU ARE

  • A College diploma is required; a degree will be an added advantage.
  • Minimum 4-6 years of experience in an Administrative Assistant role in a fast-paced environment. Regional experience preferred.
  • Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365, and SharePoint).
  • Excellent prioritization and time management skills.
  • Excellent interpersonal skills, exhibiting grace under pressure.
  • Detail-oriented with a demonstrated ability to produce high quality work consistently and effectively.
  • Excellent initiative and possess a "take charge" attitude and sense of ownership.
  • Strong communication skills in English; written and spoken, and ability to communicate in a local language required.


Responsibilities

WHO YOU ARE

  • A College diploma is required; a degree will be an added advantage.
  • Minimum 4-6 years of experience in an Administrative Assistant role in a fast-paced environment. Regional experience preferred.
  • Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365, and SharePoint).
  • Excellent prioritization and time management skills.
  • Excellent interpersonal skills, exhibiting grace under pressure.
  • Detail-oriented with a demonstrated ability to produce high quality work consistently and effectively.
  • Excellent initiative and possess a "take charge" attitude and sense of ownership.
  • Strong communication skills in English; written and spoken, and ability to communicate in a local language required.


WAYS YOU CAN CONTRIBUTE

  • Act as the HCD Team’s point of contact for any queries and answer internal and external calls promptly and politely.
  • Provide support in managing team calendar including prioritizing and resolving scheduling conflicts as required.
  • Coordinate logistics of project meetings and events including room bookings, catering, refreshments etc. Prepare meeting materials as appropriate.
  • Provide support in coordinating global travel arrangements including hotel bookings, ground/air transportation, travel itineraries and meeting briefs in advance of all trips.
  • Manage agenda, take, and disseminate minutes at team meetings. Create, maintain, and update the organization of files and records for teams.
  • Facilitate internal communication within the Human Development Capital Team.
  • Maintain organization of the database, shared network drives and SharePoint sites.
  • Build, liaise and sustain relationships with employees, external stakeholders, and general public on behalf of the HCD.


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