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Administrative Assistant

Closing: Aug 30, 2022

This position has expired

Published: Jun 18, 2022 (4 months ago)

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Job Summary

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We are looking an admin assistant who is willing and supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to details.


Objectives of this Role

  • Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
  • Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance
  • Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
  • Coordinate internal and external resources to expedite workflow
  • Oversee and achieve organizational goals while upholding best practices

Responsibilities

We are looking an admin assistant who is willing and supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to details.


Objectives of this Role

  • Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
  • Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance
  • Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
  • Coordinate internal and external resources to expedite workflow
  • Oversee and achieve organizational goals while upholding best practices


Daily and Monthly Responsibilities
  • Provide front desk coverage, including managing a busy, multi-line phone system, greeting guests who enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
  • Provide direct administrative support to senior leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes
  • Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference


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