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Administrative Assistant

Closing: Aug 26, 2022

This position has expired

Published: Aug 22, 2022 (2 months ago)

Job Requirements

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Work experience:

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Job Summary

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Desired Skills & Experience

  • Minimum of Bachelor’s Degree or HND in Business Administration or a related field
  • Minimum of 2 years work experience post NYSC in a facilities and administrative role
  • Demonstrated ability to manage multiple priorities simultaneously.
  • Ability to work both independently and collaboratively to problem solve
  • Demonstrated ability to maintain accurate records.
  • Excellent oral and written communication skills
  • Good Interpersonal skills
  • Result oriented
  • Excellent time management skills
  • Organized and detail Oriented
  • Accountability
  • Proficiency with Microsoft Office suite


Responsibilities

Desired Skills & Experience

  • Minimum of Bachelor’s Degree or HND in Business Administration or a related field
  • Minimum of 2 years work experience post NYSC in a facilities and administrative role
  • Demonstrated ability to manage multiple priorities simultaneously.
  • Ability to work both independently and collaboratively to problem solve
  • Demonstrated ability to maintain accurate records.
  • Excellent oral and written communication skills
  • Good Interpersonal skills
  • Result oriented
  • Excellent time management skills
  • Organized and detail Oriented
  • Accountability
  • Proficiency with Microsoft Office suite


Key Elements of the Role

  • Responsible for the ordering, receiving, stocking and distribution of office supplies and consumables
  • Ensure that the facility is fully operational with all utilities functioning properly
  • Schedule and supervise maintenance repair work
  • Maintain registers forPHCN Power usage, Generator usage, inverter usage
  • Daily tracking of staff attendance, ensure all staff sign and out at work
  • Ensure offices are opened latest one hour before resumption time and offices are well locked at close of business daily
  • Ensure janitors clean all offices and premises very well daily before 8:30 am
  • Ensure toilets are cleaned by cleaners 4 times daily
  • Ensurethat work areas are organized, clean, safe and free from clutter
  • Review utilities consumption and strive to minimize costs
  • Supervise all 3rdparty facilities staff (cleaners, technicians, groundskeepers etc.) and external contractors
  • Control activities like parking space allocation, waste disposal, building security etc.
  • Allocate office space according to needs
  • Perform administrative support tasks for the location as needed.


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