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Administrative Officer

Closing: Nov 30, 2022

This position has expired

Published: Nov 24, 2022 (15 days ago)

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Job Summary

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Job Brief

  • We are looking for an Administrative Officer to join our team and support our daily office procedures.
  • A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.
  • Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizingcompany records.
  • If you have previous experience as anOffice Administratoror similar administrative role, we’d like to meet you.
  • Our ideal candidate also has working knowledge of office equipment and office management tools.
  • Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Requirements and skills

  • A Degree in a related field, such as Office Administration, may be preferred
  • Working knowledge of necessary productivity tools, including Microsoft Office Suite
  • 0 - 1 year of experience for entry level positions
  • Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines
  • Prior experience using spreadsheet software, including Excel
  • Proven experience being able to handle multiple tasks at the same time
  • Notable organizational skills and the ability to provide organization and structure that others can follow
  • Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
  • Comfortable working independently when needed, or as part of a team.
Responsibilities

Job Brief

  • We are looking for an Administrative Officer to join our team and support our daily office procedures.
  • A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.
  • Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizingcompany records.
  • If you have previous experience as anOffice Administratoror similar administrative role, we’d like to meet you.
  • Our ideal candidate also has working knowledge of office equipment and office management tools.
  • Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Requirements and skills

  • A Degree in a related field, such as Office Administration, may be preferred
  • Working knowledge of necessary productivity tools, including Microsoft Office Suite
  • 0 - 1 year of experience for entry level positions
  • Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines
  • Prior experience using spreadsheet software, including Excel
  • Proven experience being able to handle multiple tasks at the same time
  • Notable organizational skills and the ability to provide organization and structure that others can follow
  • Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
  • Comfortable working independently when needed, or as part of a team.

Responsibilities

  • Organizing and managing schedules and calendars for staff, managers
  • Receiving and processing communication channels, including email, phone, and physical mail
  • Conferring with accounting department to help make payments, process incoming invoices, and verify receipts
  • Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
  • Creating reports and memos for managers and senior-level officers as needed
  • Offer assistance in organizing events, including ordering materials
  • Attend meetings and record notes and messages for managers

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