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Closing: Sep 7, 2022

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Published: Aug 31, 2022 (31 days ago)

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Job Summary

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Job Summary

  • Assistant (PA) works with senior staff to provide personalized secretarial and administrative support in a well-organized and timely manner.
  • She support senior managers by offering administrative help such as monitoring a manager’s email, drafting communications on their behalf, planning and organising meetings and their travel.


Requirements

  • Must be a graduate of private university {Babcock, Bowen, e.t.c}
  • Must have second class upper division (2:1) in her First Degree
  • 2-3 years of experience as an Administrative Secretary would be advantageous.
  • Discretion and trustworthiness
  • Proficiency in appointments scheduling and call forwarding systems.
  • Excellent written and verbal communication skills.
  • Exceptional interpersonal skills
  • Flexibility and adaptability
  • Organisational skills and the ability to multitask
  • The ability to be proactive and take the initiative
  • Tact and diplomacy
  • Must have a certificate in business administration or any other related courses
  • Must be an experienced University graduate who very confident with public speaking and able to express ideas verbally and in writing.
  • The candidates must have excellent computer skills.
  • Ability to liaise internally and externally on administrative matters.
  • Working knowledge of printers, copiers and scanners.
Responsibilities

Job Summary

  • Assistant (PA) works with senior staff to provide personalized secretarial and administrative support in a well-organized and timely manner.
  • She support senior managers by offering administrative help such as monitoring a manager’s email, drafting communications on their behalf, planning and organising meetings and their travel.


Requirements

  • Must be a graduate of private university {Babcock, Bowen, e.t.c}
  • Must have second class upper division (2:1) in her First Degree
  • 2-3 years of experience as an Administrative Secretary would be advantageous.
  • Discretion and trustworthiness
  • Proficiency in appointments scheduling and call forwarding systems.
  • Excellent written and verbal communication skills.
  • Exceptional interpersonal skills
  • Flexibility and adaptability
  • Organisational skills and the ability to multitask
  • The ability to be proactive and take the initiative
  • Tact and diplomacy
  • Must have a certificate in business administration or any other related courses
  • Must be an experienced University graduate who very confident with public speaking and able to express ideas verbally and in writing.
  • The candidates must have excellent computer skills.
  • Ability to liaise internally and externally on administrative matters.
  • Working knowledge of printers, copiers and scanners.

Responsibilities

  • Acting as a first point of contact, dealing with correspondence and phone calls
  • Managing diaries and organising meetings and appointments, often controlling access to the manager/executive.
  • Organising events and conferences
  • Reminding the manager/executive of important tasks and deadlines
  • Typing, compiling and preparing reports, presentations and correspondence
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff, suppliers and clients
  • Collating and filing expenses
  • Reporting to senior management and performing secretarial and administrative duties.
  • Typing, formatting, and editing reports, documents, and presentations.
  • Entering data, maintaining databases, and keeping records.
  • Liaising with internal departments, answering calls, and making travel arrangements.
  • Managing internal and external correspondence on behalf of senior management.
  • Scheduling appointments, maintaining an events calendar, and sending reminders.
  • Copying, scanning, and faxing documents, as well as taking notes.
  • Preparing facilities for scheduled events and arranging refreshments, if required.
  • Ordering office supplies and replacements, as well as managing mail and courier services.
  • Observing best business practices and etiquette.

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