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Closing: Dec 10, 2021

2 days remaining

Published: Nov 25, 2021 (13 days ago)

Job Requirements

Education:

Bachelor's degree

Work experience:

3 years

Language skills:

English

Job Summary

Contract Type:

Full time

Job Summary
  • Bachelor Degree in Business Administration and any other related field
  • 3+ years proven experience as an executive assistant and other relevant administrative support experience.
  • Ability to drive and possess a valid driver's license is an added advantage.
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once.
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
  • Ability to function at a high level with minimal supervision, stay organized and adjust to constantly changing priorities.
  • Ability to organize a daily workload by priorities.
  • Expected to work longer hours from time-to-time as business demands may require.
  • Analytical and problem-solving abilities with keen attention to details.
  • Must be able to meet deadlines in a fast-paced changing environment.


Responsibilities
Job Summary
  • Bachelor Degree in Business Administration and any other related field
  • 3+ years proven experience as an executive assistant and other relevant administrative support experience.
  • Ability to drive and possess a valid driver's license is an added advantage.
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once.
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
  • Ability to function at a high level with minimal supervision, stay organized and adjust to constantly changing priorities.
  • Ability to organize a daily workload by priorities.
  • Expected to work longer hours from time-to-time as business demands may require.
  • Analytical and problem-solving abilities with keen attention to details.
  • Must be able to meet deadlines in a fast-paced changing environment.


Responsibilities
  • Managing professional and personal schedule of daily administrative duties and completing a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings for the CEO.
  • Communicating directly and on behalf of the CEO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed.
  • Assisting with ad hoc projects, events, and travel arrangements as needed.
  • Organizing all aspects of Executives’ professional and personal lives to facilitate maximum efficiency and productivity of the CEO.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Drafting reports, letters of solicitation, proposals on sport events and infrastructures for prospective clients, partners and donors.
  • Receiving and screening telephone calls and e-mail messages, recording messages or and providing assistance using independent judgment to determine those requiring priority attention.
  • Make recommendations for the CEO with regard to his time management, prioritization, delegation, and organization.
  • Communicating with the Executives and coordinating the full life cycle arrangements for their meetings from arrival to departure.
  • Maintaining professionalism and strict confidentiality with all materials, and exercising discretion when interfacing with the business.
  • Organizing team communications and planning events, both internally and offsite.


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