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Closing: Jan 12, 2022

2 months remaining

Published: Nov 24, 2021 (10 days ago)

Job Requirements

Education:

Bachelor's degree

Work experience:

3 years

Language skills:

English

Job Summary

Contract Type:

Full time

Key Requirements

  • Bachelor's Degree in any field from a reputable institution.
  • Master's Degree in Business Administration (MBA) will be an advantage.
  • 3-4 years cognate experience in a similar role in a well-structured organization.
  • Excellent communication, listening, writing and research skills.
  • Great organization skills and rapt attention to details.
  • Outstanding leadership skills.


Responsibilities

Key Requirements

  • Bachelor's Degree in any field from a reputable institution.
  • Master's Degree in Business Administration (MBA) will be an advantage.
  • 3-4 years cognate experience in a similar role in a well-structured organization.
  • Excellent communication, listening, writing and research skills.
  • Great organization skills and rapt attention to details.
  • Outstanding leadership skills.


Key Responsibilities

  • Manage and monitor CEO’s appointments, calendar, upcoming commitments and travel arrangements to ensure the CEO’s schedule is efficient and organized.
  • Act as the primary point of contact for the CEO: screening visitors, telephone calls, enquiries and requests - handling such and escalating when appropriate.
  • Pro-active planning of the CEO’s schedule via effective Diary Management on behalf of the CEO.
  • Reply and review all forms of correspondence based on the instruction of or on behalf of the CEO, appropriately routing of correspondence, drafting error-free letters & documents, memos and other communications on behalf of the CEO.
  • Maintain the accuracy, confidentiality and quality of all forms of filing and database/information management as relevant to the Office of the CEO.
  • Assist the CEO in preparing for meetings time by reading, researching, collating and analyzing needed information and data, assisting with preparation of presentation materials, ensure the CEO is well-prepared and possesses the relevant information and documentation to guarantee the CEO’s optimal effectiveness at meetings.
  • Set up and maintain Annual Calendar of meetings and events across the Business.
  • Managing the practical and administrative requirements for organizational meetings as required, including booking and preparation of appropriate internal or external venue(s), sourcing requisite furniture, equipment, refreshments and entertainment where appropriate.
  • Take accurate minutes at various meetings and disseminate Action Points and Minutes to meeting attendees.
  • Respond to all e-mails in a timely manner (same day where possible), including monitoring of the CEO’s e-mails and responding where appropriate.
  • Answer incoming phone calls or return any missed calls in a timely manner. Monitor CEO’s missed calls and action on behalf of the CEO, providing a brief to the CEO where / when appropriate.
  • Organize all travel logistics for the CEO as required.
  • Consistently represent the Office of the CEO in a professional light to internal and external clients.
  • Any other duties as may be assigned to the position.


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