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Executive Assistant

Closing: Nov 30, 2022

This position has expired

Published: Nov 24, 2022 (8 days ago)

Job Requirements

Education:

Work experience:

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Job Summary

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  • The Executive Assistant organizes and coordinates executive external relations efforts; and oversees special projects as assigned. The individual must possess business acumen as would be required to manage assigned business projects on behalf of the CEO.
  • This role will Report directly to the Group CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for staff, board members, and clients on all matters pertaining to the Office of the CEO.

Education & Training

  • A University Degree is a Must for Social Sciences or Legal faculties
  • (Proficiency in MS Office, Outlook, Word, Excel, and calendar organizing software)
  • A minimum of 5-year work experience
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

Method of Application
Interested and qualified candidates should send their CV using the Job Title as the subject of the email.

Responsibilities
  • The Executive Assistant organizes and coordinates executive external relations efforts; and oversees special projects as assigned. The individual must possess business acumen as would be required to manage assigned business projects on behalf of the CEO.
  • This role will Report directly to the Group CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for staff, board members, and clients on all matters pertaining to the Office of the CEO.

Education & Training

  • A University Degree is a Must for Social Sciences or Legal faculties
  • (Proficiency in MS Office, Outlook, Word, Excel, and calendar organizing software)
  • A minimum of 5-year work experience
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

Method of Application
Interested and qualified candidates should send their CV using the Job Title as the subject of the email.

Executive Support:

  • Will be required to manage sensitive matters with a high level of confidentiality and discretion
  • Will complete a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Will Plan, coordinate, and ensures the CEO's schedule is followed and respected.
  • Will Communicate directly, and on behalf of the CEO, with Board members, on matters related to CEO's initiatives.
  • Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
  • Manage the Executive's contacts. Be responsive of emails/texts/phone calls with contacts, within and outside normal business hours.
  • Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
  • Complete ad-hoc projects as assigned – such as personal events and/or family needs.
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.

Senior Management Liaison:

  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings and off-site, and all-staff meetings
  • Facilitates cross-divisional coordination of travel and outreach plans
  • Edits and completes first drafts for written communications to external stakeholders


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