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Executive Assistant

Closing: Nov 23, 2022

This position has expired

Published: Nov 16, 2022 (17 days ago)

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Job Summary

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Description

  • We are looking for an Executive Assistant to perform a variety of administrative tasks and support a top-level executive.
  • The Executive Assistant will be responsible for managing calendars, making travel arrangements and preparing expense reports.
  • To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
  • Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Requirements

  • Bachelors Degree (or equivalent) in relevant field
  • 2+ years experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office and Visio knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • Experience booking domestic and international travel
  • Experience managing executive's calendars
  • Event and team morale planning experience
  • Strong analytical skills and demonstrated ability to improve processes
  • Desire and aptitude for learning new concepts on the job
  • High level of integrity and discretion in handling sensitive and/or confidential information.


Responsibilities

Description

  • We are looking for an Executive Assistant to perform a variety of administrative tasks and support a top-level executive.
  • The Executive Assistant will be responsible for managing calendars, making travel arrangements and preparing expense reports.
  • To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
  • Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Requirements

  • Bachelors Degree (or equivalent) in relevant field
  • 2+ years experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office and Visio knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • Experience booking domestic and international travel
  • Experience managing executive's calendars
  • Event and team morale planning experience
  • Strong analytical skills and demonstrated ability to improve processes
  • Desire and aptitude for learning new concepts on the job
  • High level of integrity and discretion in handling sensitive and/or confidential information.


Responsibilities

  • Set the calendar and has ownership of the daily itinerary as well as any meeting deliverables, communications, or follow-up
  • Manage all details for travel, including intricate travel details including flight, VISAs (as necessary), accommodation, translators if necessary, time zone considerations, and on-the-ground travel requirements
  • Manage the status, resources, and timelines for all items, and work with the other members of the executive and internal team to provide updates on issues and advance same
  • Serve as the liaison on all communications for both internal teams and external clients
  • Responsible for communicating updates, information, and changes. May be appointed as a delegate to participate in meetings
  • Manage the administrative functions, such as the preparation and formatting of any written communication, reporting, or presentation
  • Manage repository for any maintenance and storage of any files or documentation, as well as other various administrative duties when directed. • Ensure appropriate technology is leveraged to execute tasks
  • Coordinate and assist in ensuring that meeting agenda and requirements are accurate, and all details are complete according to the specific needs of the meeting


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