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Executive Assistant

Closing: Sep 16, 2022

This position has expired

Published: Sep 7, 2022 (24 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

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Location: Lekki, Lagos


 Profile

  • Bachelor’s Degree and a 5+ years of experience in an administrative assistant capacity
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
  • Excellent understanding of business development, and sales operations
  • Experience in Project Management will be a plus
  • Proficiency in Windows, including MS Word, EXCEL and PowerPoint;.
  • Ability to conduct research and present data in a succinct and well-written manner.
  • Ability to work independently and with professional discretion.
  • Excellent writing, editing, grammatical, organizational, and research skills.
  • Excellent management, time-management, and problem-solving skills.
Responsibilities

Location: Lekki, Lagos


 Profile

  • Bachelor’s Degree and a 5+ years of experience in an administrative assistant capacity
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
  • Excellent understanding of business development, and sales operations
  • Experience in Project Management will be a plus
  • Proficiency in Windows, including MS Word, EXCEL and PowerPoint;.
  • Ability to conduct research and present data in a succinct and well-written manner.
  • Ability to work independently and with professional discretion.
  • Excellent writing, editing, grammatical, organizational, and research skills.
  • Excellent management, time-management, and problem-solving skills.

Core Responsibilities

  • Provide executive support in the day to day work of the Managing Director ( MD)
  • Serve as a liaison to the management teams; organizes and coordinates weekly meetings, executive outreach and external relations efforts; and oversees special projects.
  • Service Salpha’s management team and Board, where necessary
  • Support the MD in the research, analysis and preparation of all documentation required for key decision making as required
  • Under the guidance of the MD ensure the effective monitoring and tracking of all Salpha KPIs, strategic initiatives and projects.

Executive Support:

  • Conducts research on work being carried out by the MD to identify and evaluate current needs and assembles materials needed for proposals, reports etc.
  • Develops draft of investor reports in line with the agreed template or format
  • Track, manage and prioritise work activities for the MD as well as monitor overall performance in line with agreed KPIs
  • Manage information flow in a timely and accurate manner as well as take minutes of meetings
  • Supports MD in managing stakeholders and key relationships and act as the point of contact among executives, employees, clients and other external partners
  • Assists the MD with daily administrative duties and completes a broad variety of administrative tasks that include managing appointments; arranging complex and detailed travel plans, itineraries, agendas and compiling documents for meetings and providing advice on work/project related matters and issues.

Operations Support:

  • Analyse and report on the achievement of daily, weekly, quarterly etc., sales targets across the business as well as other key metrics
  • Track the resolution of any problems that could impede sales in the field.
  • Ensure agenda for weekly/bi-monthly roundtable meetings with all Heads of Regions & Territories, including knowledge sharing sessions as well as follow-up on the implementation of the action points from these meetings.
  • Provide suggestions on how to enhance sales productivity by identifying how sales teams can work smarter/efficiently and ensuring the sales team have the relevant tools to actualize this.
  • Work with sales operations to ensure the development and dissemination of all sales report across the organisation
  • Handle all administrative activities related to the sales force and organisation
  • Coordinate projects plans , follow up on actions to implement with different stakeholders involved.

Market Research & Product Development:

  • Collect data on customers, competitors and market place and consolidate information into actionable items, reports, presentations and recommendations
  • Lead market research efforts including coordinating external data agencies and organising internal surveys and/or focus groups to garner better customer insights in line with business objectives
  • Work with operations/product manager to find avenues to improve business performance
  • Provide support in the roll out of new products when available.

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