Responsibilities

Administrative tasks:

• Handle office expenses and petty cash of the HRA office under the approval of the HHR
  
• Manage office equipment and infrastructure to ensure a well-running office
  
• Responsible for the overall running of the admin operation
  
• Make logistic arrangements including flights reservations, hotel and vehicle arrangements for project staff, visitors/partners, donors, consultants, volunteers and interns
  
• Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations
  
• Update/manage the filling system both hard and electronic copies.
  

Human Resource tasks:

• Recommend and execute an annual staff development plan
  
• Recommend and execute policies, procedures, rules, regulations for employees in compliance with applicable laws
  
• Review and update all human resources policies to meet the organization’s needs
  
• Plan and facilitate HR activities in the team: contract, recruitment, employee relation
  
• Develop job descriptions for current/new positions
  
• Maintain current organizational chart and current staff contact list
  
• Assist the progress of job planning and performance management
  
• Provide coaching and training to direct staff on HR & Admin functions
  
• Establish and maintain relations with government, labour union and other related personnel stakeholders
  
• Monitor and record employee timesheets and leave requests
  
• Other related assignments tasks as may be assigned by management.