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Legal Officer & Executive Assistant To The Managing Director / Chief Executive Officer

Closing: Aug 12, 2022

2 days remaining

Published: Aug 2, 2022 (8 days ago)

Job Requirements

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Work experience:

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Job Summary

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Job Purpose

  • The Legal Officer and Executive Assistant is responsible for monitoring all legal affairs within the organization and also provides executive support to the MD/CEO.
  • He/she will serve as the primary point of contact for internal and external constituencies on all legal issues and matters pertaining to the Office of the MD/CEO.
  • The Legal Officer and Executive Assistant also serves as a liaison to the board of directors, senior management teams, regulators, clients and other stakeholders.
  • He/She oversees all executive projects and special assignments related to the MD/CEO’s office while working with the MD/CEO to keep the organization out of legal troubles.


Qualifications / Experience / Knowledge / Skills
Qualifications and Experience:

  • First Degree or Postgraduate Degree in Law.
  • Relevant Masters and Professional qualification is an added advantage.
  • Minimum of 7 years’ relevant work experience with at least 3 years’ as PA or EA to an MD/CEO or Executive director
  • Previous experience in the financial services sector preferably in a commercial or microfinance bank.

Knowledge / Skills:

  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
  • Excellent use of technology- Experience in MS Teams, Docusign etc
  • Strong organizational and multitasking skills
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and clients
  • Excellent written and verbal communication skills
  • Strong problem-solving and decision-making capability
  • Strong emotional intelligence and maturity
  • Highly resourceful team-player and ability to be effective independently
  • Proven ability to handle confidential information with discretion
  • Demonstrate high level of customer/client service and response
  • Strong ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Ability to think fast, seeks opportunities and proposes solutions.

Job Requirements:

  • Outlook, Sass, Written Communication, Verbal Communication Skills, Strategic Planning, Interpersonal Skill, Compliance, Microsoft Office, Intellect, Excel, Written And Verbal Communication.
Responsibilities

Job Purpose

  • The Legal Officer and Executive Assistant is responsible for monitoring all legal affairs within the organization and also provides executive support to the MD/CEO.
  • He/she will serve as the primary point of contact for internal and external constituencies on all legal issues and matters pertaining to the Office of the MD/CEO.
  • The Legal Officer and Executive Assistant also serves as a liaison to the board of directors, senior management teams, regulators, clients and other stakeholders.
  • He/She oversees all executive projects and special assignments related to the MD/CEO’s office while working with the MD/CEO to keep the organization out of legal troubles.


Qualifications / Experience / Knowledge / Skills
Qualifications and Experience:

  • First Degree or Postgraduate Degree in Law.
  • Relevant Masters and Professional qualification is an added advantage.
  • Minimum of 7 years’ relevant work experience with at least 3 years’ as PA or EA to an MD/CEO or Executive director
  • Previous experience in the financial services sector preferably in a commercial or microfinance bank.

Knowledge / Skills:

  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
  • Excellent use of technology- Experience in MS Teams, Docusign etc
  • Strong organizational and multitasking skills
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and clients
  • Excellent written and verbal communication skills
  • Strong problem-solving and decision-making capability
  • Strong emotional intelligence and maturity
  • Highly resourceful team-player and ability to be effective independently
  • Proven ability to handle confidential information with discretion
  • Demonstrate high level of customer/client service and response
  • Strong ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Ability to think fast, seeks opportunities and proposes solutions.

Job Requirements:

  • Outlook, Sass, Written Communication, Verbal Communication Skills, Strategic Planning, Interpersonal Skill, Compliance, Microsoft Office, Intellect, Excel, Written And Verbal Communication.

Key Duties & Responsibilities
Legal Functions:

  • Provide analysis and counsel on legal and policy issues relating to proposed new products, protecting intellectual property, financial offerings, financial structuring, securities offerings, compliance issues, non-disclosure agreements, outsourcing agreements and business strategic planning.
  • Review contracts between the Institution and other bodies.
  • Advise Management on legal issues and ensuring that the rights of the institution and clients are protected
  • Provide legal counsel to recover outstanding debts from defaulting Customers.
  • Conduct and coordinate research into a variety of legal issues.
  • Examine newly published laws, acts and regulations and ascertaining how these affect the institution’s business.
  • Perfecting of legal documentation.
  • Prepare and create legal contracts on behalf of the Institution and representing the client in various legal proceedings.
  • Review and draft contracts, agreements and internal policies and ensure that they are in compliance with all statutory or legal requirements.
  • Where necessary, participate in relevant committee meetings such as disciplinary, credit, loan review etc.
  • Ensure an effective recovery set up for the operations of the company
  • Develop comprehensive reports for external lawyers should we have to go to court
  • Where necessary liaise with relevant departments to ensure that legal risks have been identified, appropriate courses of action have been taken.
  • Review progress of outstanding litigation and liaise with and manage external lawyers and counsels.
  • Perform other duties as required, consistent with the goals, objectives, and responsibilities of the bank.

Executive Support:

  • Completes a broad variety of administrative tasks for the MD/CEO including: managing an extremely active calendar of appointments; completing reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for business or travel-related meetings.
  • Plans, coordinates and ensures the CEO's schedule is followed and respected.
  • Communicates directly, and on behalf of the MD/CEO, with Board members, regulators, management staff, and others, on matters related to CEO's programs and initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature
  • Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the MD’s office and other departments and senior management staff.
  • Works closely and effectively with the MD/CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Acts as a barometer, having a sense for the issues taking place in the environment and keeping the MD updated.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the MD/CEO's ability to effectively lead the company.

Board & Senior Management Support and Liaison:

  • Serves as the MD’s administrative liaison to the bank’s board of directors
  • Assists board members with travel arrangements, lodging, and meal planning as needed
  • Maintains discretion and confidentiality in relationships with all board members
  • Adhere to compliance with applicable rules and regulations set in by laws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
  • Participates as an adjunct member of the management team including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
  • Follow up with management staff on behalf of the MD to ensure that all management reports are collated and submitted in time for MD’s attention.

Communications & Partnerships:

  • Ensures that the personal profile of the MD and corporate profile of the bank is kept updated at all time.
  • Responds to internal or external requests for information or materials regarding the MD and the bank in general.
  • Edits and completes first drafts for written communications to external stake holders.
  • Ensure the right and correct information about the MD and the bank is disseminated to the public through social and print media.

Strategic Initiatives:

  • Take active role in strategic meetings and outreaches relating to the MD/CEO.
  • Works with the management team in coordinating the MD’s activities on all operational and strategic issues.
  • Follows up on contacts made by the MD and supports the cultivation of ongoing relationships
  • Edits all, and creates acknowledgement letters from the MD to all stakeholders.
  • Perform other duties as required, consistent with the goals, objectives, and responsibilities of the bank.

Relationships:

  • Directors and Board members - Internal/External
  • Senior Management staff - Internal
  • Suppliers & Vendors - External
  • Regulators (CBN, NDIC etc.) - External
  • Customers - External
  • External lawyers - External

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