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Closing: Dec 14, 2021

10 days remaining

Published: Nov 25, 2021 (9 days ago)

Job Requirements

Education:

Diploma, Associate's degree

Work experience:

12 months

Language skills:

English

Job Summary

Contract Type:

Full time


Requirements

What are we looking for?


  • A Diploma in Business / Public Administration or related field.
  • At least 1 year working experience in administration and logistics
  • Fluency in English with excellent writing and speaking skills required.
  • Demonstrable experience in office management and staff coordination.
  • Excellent writing and speaking in English language
  • Experience with Microsoft Word, Excel, Power Point and Outlook.
  • Strong team communicator and facilitator between the interests of different departments.
  • Problem-solving ability with equipment
  • Ability to work under pressure.

The candidate we hire will embody PSI’s corporate values:

  • Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
  • Pragmatism: You will strive to deliver the best possible result with the resources available. You will not be paralyzed by a need to make things perfect.
  • Honesty: You own your mistakes and are open about your shortcomings – it is the only way you will learn and improve.
  • Collaboration: You will quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you will not succeed.
  • Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
  • Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.


Responsibilities


Requirements

What are we looking for?


  • A Diploma in Business / Public Administration or related field.
  • At least 1 year working experience in administration and logistics
  • Fluency in English with excellent writing and speaking skills required.
  • Demonstrable experience in office management and staff coordination.
  • Excellent writing and speaking in English language
  • Experience with Microsoft Word, Excel, Power Point and Outlook.
  • Strong team communicator and facilitator between the interests of different departments.
  • Problem-solving ability with equipment
  • Ability to work under pressure.

The candidate we hire will embody PSI’s corporate values:

  • Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
  • Pragmatism: You will strive to deliver the best possible result with the resources available. You will not be paralyzed by a need to make things perfect.
  • Honesty: You own your mistakes and are open about your shortcomings – it is the only way you will learn and improve.
  • Collaboration: You will quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you will not succeed.
  • Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
  • Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.



Responsibilities

Office Operations & Maintenance:


  • Processing and management of tenancy agreement
  • Management of asset register
  • A/C repairs, maintenance, and accessories.
  • Repairs and maintenance of office furniture’s, electronics, and equipment
  • Electrical repairs and maintenance
  • Office doors and windows maintenance
  • Any other task assigned by the supervisor.

Fleet Management:

  • Vehicle routine servicing / maintenance
  • Assigning of vehicles for trips through requisition form
  • Establish and maintain a well-functioning logistics support operation for the office - effective coordination and use of vehicles.
  • Vehicle tracking through tracking device
  • Review vehicle logbooks to ensure proper record keeping and documentation
  • Plans, directs, and coordinates the operation of vehicle maintenance and repairs
  • Request for the replenishing of total fuel cards for the vehicles.
  • Fleet data collation and reporting
  • Identify and support in-service training programs for newly employed Pilot and annual refresher courses for ALL Pilots.
  • Ensures that all vehicles have all essential accessories such as umbrella, map, fire extinguisher, toolkit, torch, medical kit etc. Each vehicle should have a checklist that is checked regularly.
  • Receive and processes vehicle accident and damage reports.
  • Organizes safety programs for all fleet staff
  • Renewal of vehicle papers
  • Tracking of fuel purchase through Total dashboard
  • Purchase of vehicle accessories/washing kit
  • Purchase of vehicles accessories
  • Coordinate sending and receiving of commodities/parcels/working tools
  • Vehicle records and reporting
  • Engagement with vehicle maintenance vendors
  • Liaise with the Procurement team to arrange the management of car rental and vehicle haulage organizations to provide necessary transport services between central and regional offices as and when necessary.
  • Any other task assigned by the supervisor.

Security:

  • Processing of monthly Payment of security guards
  • Coordination and supervision of security guards
  • Management of fire alarm system
  • Management of fire extinguishers
  • Facilitate staff training on fire related and emergency issues in collaboration with HR
  • Ensure functionality of office security lights
  • Any other task assigned by the supervisor.


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