Bachelors degree from a reputable university
Minimum of 4 years relevant work experience within a reputable and structured organization, preferably an oil and gas multinational.

Required Competencies:

Oil & Gas industry dynamics
Negotiation & Contract Management
Numeric and Analytical skills
Basic Cost Accounting
Travel Management
Creativity & Innovation
Organization/Administration
Interpersonal Relations
Leadership/Supervisory
Team playing
Oral & Written Communication.

Responsibilities

Person Specification

Bachelors degree from a reputable university
Minimum of 4 years relevant work experience within a reputable and structured organization, preferably an oil and gas multinational.

Required Competencies:

Oil & Gas industry dynamics
Negotiation & Contract Management
Numeric and Analytical skills
Basic Cost Accounting
Travel Management
Creativity & Innovation
Organization/Administration
Interpersonal Relations
Leadership/Supervisory
Team playing
Oral & Written Communication.

The Admin Officer within the Services Department is responsible for the delivery of the support services for Oando employees under the leadership of the Facilities Management & Services Manager.
She/he will be involved in both strategic planning and day-to-day operations, particularly with respect to the following:
- Travel and Logistics administration
- Guest House administration
- Fleet Management
- Regulatory and stakeholder liaison.

Duties

Executing and overseeing the provision of general support services, including dispatch, cleaning, catering and water supply services, waste disposal in the company Guest House
Routinely monitoring company facilities to ensure that it remains functional, safe & secure, well-maintained and ensure all faults including electrical, carpentry, civil works and plumbing system in the office/guest houses are swiftly & safely resolved
Ensure the management and maintenance of the company’s properties and maintain a concise inventory of all property asset
Maintain records of rentals, tenement rates and ground rent payments for Company owned/leased property assets
Handle property related issues and manage relationship with all Landlords/Estate Managers and renew tenancies as at when due
Conducting checks to ensure the safe keeping and efficient utilization of all office facilities and equipment
Project manage, supervise and coordinate work of contractors
Liaising with Finance and Accounts for the prompt payment of utility bills, maintenance bills etc
Executing service management plans to support business and operational needs based on requirements stated in the business plans and budgets of individual Oando PLC entities and departments
Estimating and establishing cost parameters and budgets for purchases
Managing vendor relationships by clearly communicating expectations to ensure deliveries meet established specifications and that applicable guidelines are met regarding the quality of the items received timeliness and service availability.
Processing approved invoices payments by raising Requisitions, Purchase Orders and requesting payments.
Preparing periodic reports with respect to the activities in the Administrative unit for review and decision making
Travel documentation and visa application processing
Managing and coordinating protocol and logistics for staff members
Scheduling and arranging seamless VIP access and handling for the exco members
Supervising the availability and allocation of vehicles and drivers to staff who need to carry out official assignment
Enforcing maintenance practices and procedures and ensure vehicle drivers receive appropriate training.
Overseeing scheduled and routine maintenance and repairs of vehicles and manage associated costs
Interfacing with government and non-government agencies
Executing strategic business documents with relevant legislative and government authorities
Collecting, analyzing, and utilizing feedback to identify opportunities to improve the relationship between the Oando and stakeholders.
Completing all official requested support services requirements

Key Performance Indicators (KPIs)

Timeliness and effectiveness of requisition processing and service delivery efforts
Effectiveness of relationships with 3rd party service providers
Effectiveness of cost management efforts
Number of issues arising from poorly executed service delivery transactions
Customer/Staff satisfaction level
Performance on internal audit examinations; number and complexities of queries raised
Ease of retrieval and utilization of procurement and services-related information (documents and reports).

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