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Office Manager

Closing: Sep 12, 2022

This position has expired

Published: Sep 5, 2022 (31 days ago)

Job Requirements

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Job Summary

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Description

  • We are looking to hire an Office Manager to be responsible for the general operation of our office.
  • You will also be required to provide support to the C-Suite

Educational Qualifications & Functional / Technical Skills

  • First Degree in Business Administration or Management; a Master’s Degree is an added advantage
  • At least 5 years experience working as an office manager.
  • Above average knowledge and experience of office management systems, procedures and IT literacy.
  • Proficient in Microsoft packages and use of social media
  • Always maintain a friendly professional tone
  • Experience in internal and external communication management Proven secretarial and administrative skills
  • Maturity and experience required in dealing with multiple stakeholders
  • Solid problem solving and organizational skills with attention to detail
  • Excellent written and verbal communication skills
  • Strong people management and problem-solving skills
  • Proven multi-tasking skills and ability to handle multiple projects successfully
  • Strong and proven records of being assertive in challenging situations
  • Ability to work well under pressure to meet tight deadlines and deal with challenging work environments


Responsibilities

Description

  • We are looking to hire an Office Manager to be responsible for the general operation of our office.
  • You will also be required to provide support to the C-Suite

Educational Qualifications & Functional / Technical Skills

  • First Degree in Business Administration or Management; a Master’s Degree is an added advantage
  • At least 5 years experience working as an office manager.
  • Above average knowledge and experience of office management systems, procedures and IT literacy.
  • Proficient in Microsoft packages and use of social media
  • Always maintain a friendly professional tone
  • Experience in internal and external communication management Proven secretarial and administrative skills
  • Maturity and experience required in dealing with multiple stakeholders
  • Solid problem solving and organizational skills with attention to detail
  • Excellent written and verbal communication skills
  • Strong people management and problem-solving skills
  • Proven multi-tasking skills and ability to handle multiple projects successfully
  • Strong and proven records of being assertive in challenging situations
  • Ability to work well under pressure to meet tight deadlines and deal with challenging work environments


Job Responsibilities

  • Managing assigned projects, from start to completion within predefined timelines.
  • Preparation of proposals, reports, meeting agendas, meeting minutes and briefs including presentation of same when required.
  • Relationship management with employees and stakeholders.
  • Completes a broad variety of tasks including:
  • Organisation and coordination of meetings and high-profile engagements
  • Scheduling and managing an extremely active calendar of appointments
  • Preparing and managing sensitive correspondence
  • Arranging complex travel plans, itineraries, agendas etc.
  • Overall management of the Office for effectiveness
  • Organize and oversee office operations and procedures.
  • Assist in the planning of in-house or off-site activities.
  • Manage expatriate documentation, including expatriate quota renewal, monthly returns filing, etc.
  • Provide periodic activity reports (weekly, monthly, quarterly) on tasks and assignments.
  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes
  • Ensure the smooth and adequate flow of information within the company
  • Assist in organizing other office activities (renovations, event planning etc.)
  • Support all administrative duties in the office and ensure that office is operating smoothly.
  • Assist in contract and price negotiations with office vendors, service providers and office lease.


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