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Office Secretary

Closing: Sep 7, 2022

This position has expired

Published: Aug 10, 2022 (2 months ago)

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We are looking for a versatile and highly-organized secretary to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.

Responsibilities

We are looking for a versatile and highly-organized secretary to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.

  • Monitor, manage email, and respond (if required)

  • Prepare communication (letters, presentations, reports) on behalf of the manager

  • Devise and maintain office systems, including data management and filing

  • Write proposals and give manager approval

  • Screen phone calls, enquiries, and requests, and handle them appropriately

  • Organize and maintain diaries and make appointments

  • Organize and attend meetings as well as ensure the manager is well prepared for meetings

  • Conduct or prepare any research that the manager may require

  • Assist in organizing both company and external events

  • Take notes and write minutes during meetings


Required Skills

  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.

  • Advanced typing, note-taking, recordkeeping, and organizational skills.

  • Ability to manage internal and external correspondence.

  • Working knowledge of printers, copiers, scanners, and fax machines.

  • Proficiency in appointment scheduling software such as MS Outlook and call forwarding.

  • Excellent written and verbal communication skills.

  • Exceptional interpersonal skills.


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