More than 100,000 people have found their dream job through Fuzu.

Officer Operations, Nigeria

Closing: Oct 11, 2022

8 days remaining

Published: Sep 23, 2022 (10 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

Sign up to view job details.

Main tasks and Responsibilities of the Position:

Under the guidance and direct supervision of the Nigeria country director, the Officer, Operations, ensures that effective financial and administrative management is implemented and maintained. This specifically includes the management of the operating budget, financial analysis and reporting, and human resources management.


REQUIRED QUALIFICATIONSEducation:

Essential: Advance university degree at master's level or equivalent in Public Administration, Business Administration, Economics, Finance or another area related to the duties and responsibilities. For internal candidate, a first university degree and 7 years of relevant work experience will be considered as equivalent.



Desirable: Specialization or a relevant professional qualification in accounting, financial control, audit, or a related discipline.

Competencies:


  • UNAIDS Values:
  • Commitment to the AIDS response
  • Integrity
  • Respect for diversity

Core competencies:

  • Working in Teams
  • Communication with Impact
  • Applying Expertise
  • Delivering Results
  • Driving Change and Innovation
  • Being Accountable

Managerial competencies:

  • Vision and strategic thinking
  • Leading Teams
  • Building Relationships and Networks
  • Developing and Empowering Others
  • Managing Performance and Resources
  • Vision and Strategic Thinking
  • Exercising Sound Judgement


Experience:

Essential: A minimum of 5 years of operations management experience, including in one or more of the following areas: resultbased budgeting, finance, logistics, travel and contract management, human resources management and learning, including at the international level.



Desirable: Relevant international organizations' experience, preferably including the United Nations system. Experience with Enterprise Resource Planning Systems.

Languages:

Essential: Proficiency in English.



Responsibilities

Main tasks and Responsibilities of the Position:

Under the guidance and direct supervision of the Nigeria country director, the Officer, Operations, ensures that effective financial and administrative management is implemented and maintained. This specifically includes the management of the operating budget, financial analysis and reporting, and human resources management.


REQUIRED QUALIFICATIONSEducation:

Essential: Advance university degree at master's level or equivalent in Public Administration, Business Administration, Economics, Finance or another area related to the duties and responsibilities. For internal candidate, a first university degree and 7 years of relevant work experience will be considered as equivalent.



Desirable: Specialization or a relevant professional qualification in accounting, financial control, audit, or a related discipline.

Competencies:


  • UNAIDS Values:
  • Commitment to the AIDS response
  • Integrity
  • Respect for diversity

Core competencies:

  • Working in Teams
  • Communication with Impact
  • Applying Expertise
  • Delivering Results
  • Driving Change and Innovation
  • Being Accountable

Managerial competencies:

  • Vision and strategic thinking
  • Leading Teams
  • Building Relationships and Networks
  • Developing and Empowering Others
  • Managing Performance and Resources
  • Vision and Strategic Thinking
  • Exercising Sound Judgement


Experience:

Essential: A minimum of 5 years of operations management experience, including in one or more of the following areas: resultbased budgeting, finance, logistics, travel and contract management, human resources management and learning, including at the international level.



Desirable: Relevant international organizations' experience, preferably including the United Nations system. Experience with Enterprise Resource Planning Systems.

Languages:

Essential: Proficiency in English.



He / she has the following key responsibilities:1Overall operations administration

  • Provides technical advice to the Director and staff of the office/country office on the full range of operations management: administrative, human resources, budgetary, financial, information technology, travel, procurement and contracting.
  • Ensures the efficient delivery of operations and administration services including monitoring of financial, administrative, and human resourcesrelated activities.
  • Provides monitoring of the implementation of the corporate administrative processes and procedures in the office and ensures that staff are oriented and capable of using them.
  • Monitors and assesses the implementation of operational activities and makes recommendations for systems and procedures strengthening. Drafts guidelines for improved systems and procedures in the office aiming at overall performance enhancement.
  • Prepares and adjusts the office´s operational workplans coordinating appropriate inputs and clearances from management and other staff in the office and, if pertinent, across the organization.
  • Supports the Manager, Regional Operations in streamlining operations in the region/subregion.

2Financial administration and related matters

  • Verifies the validity of expenditure requests by ensuring adherence to applicable rules and procedures, as well as the availability of funds, before submission to the authorized officer(s) for approval.
  • Ensures timely payments to suppliers, reviews bank reconciliations, petty cash accounts and clears monthly financial statements for signature by the authorized officer(s).
  • Prepares and adjusts the office´s budget coordinating appropriate inputs and clearances from management and other staff in the office and, if pertinent, across the organization.
  • Prepares periodic financial and narrative reports in an appropriate format, conducts analyses of budget implementation and makes recommendations to improve the efficient use of resources.
  • Under supervision, follows up on audit and management improvement recommendations and provides related reporting.

3Office administration activities

  • Participates in representing UNAIDS in the UN Operations Management Team (OMT)
  • Participates in the management of common premises and services arrangements with other United Nations agencies, providing input as required.
  • Responsible for the office assets register including timely registering of assets and disposal of obsolete assets. Reconciles the assets register with the physical inventory records.
  • Supervises operations staff in the office and manages office transport including reconciliation of driving log and fuel consumption on regular basis.
  • Manages communications systems including pouch, mail and bookkeeping systems.
  • Provides technical guidance to other operations staff in the office.

4Other operations management activities

  • Ensures the timely and accurate preparation and management of supply and service contracts and agreements, including conducting spotchecks, liquidating final payments, closing contracts and evaluating contractors.
  • Manages routine human resourcesrelated issues and staff development activities, escalating matters as appropriate.
  • Administers protocol and associated matters.
  • Ensures compliance with Minimum Operating Security Standards (MOSS), escalating any security and safety concerns as appropriate.


Applications submitted via Fuzu have 32% higher chance of getting shortlisted.

Don’t miss your chance to work at UNAIDS. Enter your email to start your application now