Operations Officer

Qualifications, Experience and Skills

• A Degree in Business Administration, Economics, Financial Management or related field.
• University degree or it’s equivalence in a relevant field will be an added advantage.
• 3-5 years of professional experience with an emphasis on programme management, Human Resources Management, Procurement and/or Travel in NGO environment.
• Exceptional leadership and Project management skills.
• Sound knowledge of the Organization’s policies and practices.
• Ability to act independently and exercise sound judgement.
• High level of organizational and analytical ability, combined with good oral and written communication skills.
• Proven ability to maintain and establish excellent interpersonal working relations and to work with competing priorities under pressure.
• Excellent knowledge of Microsoft applications (e.g. Excel, Word, PowerPoint, etc).

Qualifications, Experience and Skills

• A Degree in Business Administration, Economics, Financial Management or related field.
• University degree or it’s equivalence in a relevant field will be an added advantage.
• 3-5 years of professional experience with an emphasis on programme management, Human Resources Management, Procurement and/or Travel in NGO environment.
• Exceptional leadership and Project management skills.
• Sound knowledge of the Organization’s policies and practices.
• Ability to act independently and exercise sound judgement.
• High level of organizational and analytical ability, combined with good oral and written communication skills.
• Proven ability to maintain and establish excellent interpersonal working relations and to work with competing priorities under pressure.
• Excellent knowledge of Microsoft applications (e.g. Excel, Word, PowerPoint, etc).

• Support in overseeing the day-to-day operations of the Abuja Office and provides operations guidance and oversight for the state offices.
• Monitors adherence to project and JSI policies and procures throughout the project’s transactional processes.
• Ensuresfree flow of communications between partners, stakeholders and vendor relationships.
• Provide direct supervision to the Administration Officer.
• Collate, review all vendor, staff and consultant payment documents for further review and processing by finance.
• Provide logistics support to staff by coordinating all logistical arrangements for project-related events, travels, workshops, seminars, and other training activities.
• Ensures adequate functionality of the office environment by conducting routine maintenance and repairs.
• Supports the finance and administrationunit to create and maintain transactional/activity files and records and ensuresthose files are archived for easy tracking electronic and hard copies.
• Ensure all project assets are tagged, maintain inventory records and carry out bi-annual spot check and submit report to F&A management.
• Assists with regular reviews of operations practices, develops, and optimizes internal operations policies, and provides feedback on risk mitigation strategies.
• Performs project procurements as per the procurement policies and donor regulations including maintaining vendor lists, solicitation of quotations/proposals, and documentation of procurement decisions and contracts, and managing vendor relationships.
• Populate and update the invoice payment tracker on daily basis on the google drive to ensure timely payments of vendor, staff and consultants.
• Ensures timely receipt of quality and quantity services/goods and best value for money.
• Manages office facilities, equipment, assets, vehicles, IT, etc.
• Coordinate staff travels at National, and State levels.
• Coordinates with operations teams in States to initiate vetting processes for vendors, consultants, new hires, etc.
• Ensures the safety of project’s assets and reasonability in its consumption and distribution.
• Review and submit report on project vehicle, office generators at National and state levels.
• Track and provide reports for fueling of project generator and vehicle on monthly basis.