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Personal Assistant Human Resource Firm

Closing: Sep 16, 2022

This position has expired

Published: Sep 10, 2022 (20 days ago)

Job Requirements

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Job Summary

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The role is to provide high-quality executive personal assistance and administrative support to the Managing Director. Provide an efficient and responsive administrative, organizational, and logistical service to the Managing Director, helping her to manage and prioritize her time. This position will be of key importance within the organization and the successful candidate must have previous experience in a fast-paced customer-facing environment. The job holder will need extensive knowledge of the organization, including the company's aims and objectives.

The Managing Director will rely heavily on the jobholder, trusting that work will be handled effectively and efficiently in her absence. Discretion and confidentiality are therefore essential attributes of this role.

Competency / Skill / Requirements

  • Bachelor's degree in business administration and related field
  • 2-3 year of work experience in related field
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Advanced proficiency in managing documents, spreadsheets, and database
  • Ability to liaise  internally and external administrative matters
  • Proficiency in appointment scheduling and call forward system
  • Excellent verbal and written communications skills
  • High level of discretion and confidentiality
  • Multitasking and time management skills
  • Evidence of an ability to think outside the box and generate and implement a creative solution
  • Must be between 28-32 years of age
  • Renumeration is 100,000


Responsibilities

The role is to provide high-quality executive personal assistance and administrative support to the Managing Director. Provide an efficient and responsive administrative, organizational, and logistical service to the Managing Director, helping her to manage and prioritize her time. This position will be of key importance within the organization and the successful candidate must have previous experience in a fast-paced customer-facing environment. The job holder will need extensive knowledge of the organization, including the company's aims and objectives.

The Managing Director will rely heavily on the jobholder, trusting that work will be handled effectively and efficiently in her absence. Discretion and confidentiality are therefore essential attributes of this role.

Competency / Skill / Requirements

  • Bachelor's degree in business administration and related field
  • 2-3 year of work experience in related field
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Advanced proficiency in managing documents, spreadsheets, and database
  • Ability to liaise  internally and external administrative matters
  • Proficiency in appointment scheduling and call forward system
  • Excellent verbal and written communications skills
  • High level of discretion and confidentiality
  • Multitasking and time management skills
  • Evidence of an ability to think outside the box and generate and implement a creative solution
  • Must be between 28-32 years of age
  • Renumeration is 100,000


  • Diary management – outlook experience essential
  • Business travel – booking flights, hotels, car hire, valet parking, etc
  • Organizing visas
  • Maintaining MD’s planner
  • Reconciling monthly expenses
  • Fielding calls for MD & taking messages
  • HR Administration – contracts/offer letters, relevant paperwork, maintaining personnel files.
  • Organizing food/refreshments for business lunches
  • Provide cover when necessary for Reception duties
  • Inputting and updating contact details into Outlook
  • Managing office facilities to ensure order and cleanliness
  • Managing landscapers/gardener contract
  • Carrying out research for particular projects as requested by MD
  • Organizing corporate & staff events
  • Assisting with the organization of exhibitions and possibly attending if required
  • Taking minutes at various management meetings & typing up minutes
  • Organizing interviews/ liaising with candidates and recruitment teams
  • Purchasing various items for MD as and when required
  • Paying personal bills for MD
  • Organizing medical/dental appointments
  • Organizing MD’s personal/family cars – insurance, MOT, servicing, repairs, etc.
  • Assisting MD with personal holiday/events
  • Ad hoc paperwork & duties


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