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CLOSED FOR APPLICATIONS

Personal Assistant To GM

Closing: Nov 28, 2022

This position has expired

Published: Nov 23, 2022 (17 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

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Requirements

  • Candidates should possess an HND / B.Sc. Degree in Administration, Mass Communication or related discipline
  • A minimum of 3 years cognate experience as Personal Assistant to an Executive is essential
  • Ability to manage internal and external correspondence

Key Skills & Competencies:

  • Strong oral, written and presentation skills
  • Active listening and good communication and strong interpersonal skills
  • Ability to maintain Integrity and confidentiality
  • Tech-savvy and experience with word processing and email programs
  • Proficiency in appointment scheduling software such as MS Outlook
  • Proactive approach to problem-solving
  • Ability to multitask
  • Strong time-management and organizational skills
  • Advanced typing, note-taking and recordkeeping


Responsibilities

Requirements

  • Candidates should possess an HND / B.Sc. Degree in Administration, Mass Communication or related discipline
  • A minimum of 3 years cognate experience as Personal Assistant to an Executive is essential
  • Ability to manage internal and external correspondence

Key Skills & Competencies:

  • Strong oral, written and presentation skills
  • Active listening and good communication and strong interpersonal skills
  • Ability to maintain Integrity and confidentiality
  • Tech-savvy and experience with word processing and email programs
  • Proficiency in appointment scheduling software such as MS Outlook
  • Proactive approach to problem-solving
  • Ability to multitask
  • Strong time-management and organizational skills
  • Advanced typing, note-taking and recordkeeping


  • We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management.
  • In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers.
  • You may also be required to make travel arrangements and assist with other duties when required.

Job Responsibilities (part but not limited to)

  • Manage day-to-day operational and administrative duties
  • Manage calendar and meeting schedule, using prioritization skills
  • Draft memos, letters, e-mails, documents and other responses
  • Coordinate logistics and materials for meetings and presentation, attend meetings, take notes, and produce minutes of meeting
  • Handle all duties with a high degree of integrity, professionalism and confidentiality
  • Provide quality service to both internal and external stakeholders
  • Oversee and ensure that the office administrative functions are effectively carried out: Facilities, Pool Drivers and Dispatch Riders
  • Ensure that mails are dispatched to appropriate locations in a timely manner
  • Coordinate travel and logistics arrangement and itinerary preparation for local and international travels
  • Manage end-to-end Protocol-related; including schedule of visits, escort, and hotel accommodation
  • Supervise vendors to ensure that all office facilities (furniture, equipment, generators etc.) are in good working conditions
  • Acquire, store and distribute supplies
  • Liaison with Facility and Administrative functions
  • Perform other duties as assigned by the MD


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