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Closing: Sep 26, 2022

This position has expired

Published: Sep 20, 2022 (11 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Requirements

Education:


  • At least a First Degree from a recognized university

Experience:

  • A minimum of 3 years experience in administration and facility/office management
  • Effective decision making skills
  • Proficiency in the use of MS-office tools i.e. Excel, Word and Power-point.

Key Attributes and Competencies:

  • Self-motivated and able to work with minimal supervision, proactively seeking guidance, clarification and feedback.
  • Sound written and oral communication.
  • Drive and resilience.
  • Ability to self manage within a pressurized working environment.
  • Innovative approach with an attention to detail.
  • Decision-making skills.
  • Planning and organizational skills.
  • Honesty and integrity.
  • Applied strategic thinking.
  • Proactive and motivated initiator.
  • Team player and leader.
  • Good understanding of SAP to raise Purchase requisition and generate Good Receipt Note.
  • Knowledge of VPO will be added advantage.


Responsibilities


Requirements

Education:


  • At least a First Degree from a recognized university

Experience:

  • A minimum of 3 years experience in administration and facility/office management
  • Effective decision making skills
  • Proficiency in the use of MS-office tools i.e. Excel, Word and Power-point.

Key Attributes and Competencies:

  • Self-motivated and able to work with minimal supervision, proactively seeking guidance, clarification and feedback.
  • Sound written and oral communication.
  • Drive and resilience.
  • Ability to self manage within a pressurized working environment.
  • Innovative approach with an attention to detail.
  • Decision-making skills.
  • Planning and organizational skills.
  • Honesty and integrity.
  • Applied strategic thinking.
  • Proactive and motivated initiator.
  • Team player and leader.
  • Good understanding of SAP to raise Purchase requisition and generate Good Receipt Note.
  • Knowledge of VPO will be added advantage.


Job Purpose

  • The primary function of this position is s to provide administrative support in an effective and efficient manner to the Plant Manager and other staff as may be required.

Key Outputs and Responsibilities

  • Prepare professional correspondence, reports and documents under the direction of the plant manager.
  • Receive, direct and relay telephone, email, general correspondence and other incoming information to the right people in an efficient and timely manner.
  • Organize and coordinate meetings, conference and travel arrangements.
  • Arrange internal meetings and take minutes where needed.
  • Stakeholder management and Maintaining company reputation with Vendors and external stakeholders.
  • Generate invoices and follow-up on payment defaults.
  • Generate payment documents.
  • Maintain schedules and calendar of the plant manager.
  • Ensure that all office equipment, are in working order and that proactive maintenance is routinely carried out to avoid disruption to service
  • Receive visitors into appropriate meeting rooms and ensure their comfort and convenience.
  • Undertake any other duty and ad-hoc responsibilities appropriate to the post as requested by Management.


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