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Closing: Nov 17, 2022

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Published: Nov 10, 2022 (22 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Education and Experience Required

  • Bachelor's Degree in Administration or a relevant field
  • Minimum of 2 years’ experience in a similar role (INGO, Embassy etc)

Desired profile and Skills:

  • Fluent in written and spoken English
  • Good analytical skills, detail-orientation, and precision
  • Very well organized, with good planning abilities.
  • Capacity to work within a team; good interpersonal skills, and ability to deal with people respectfully.
  • Computer literacy; proficient in Microsoft Office software skills (outlook, Excel Power Point, Word).


Responsibilities

Education and Experience Required

  • Bachelor's Degree in Administration or a relevant field
  • Minimum of 2 years’ experience in a similar role (INGO, Embassy etc)

Desired profile and Skills:

  • Fluent in written and spoken English
  • Good analytical skills, detail-orientation, and precision
  • Very well organized, with good planning abilities.
  • Capacity to work within a team; good interpersonal skills, and ability to deal with people respectfully.
  • Computer literacy; proficient in Microsoft Office software skills (outlook, Excel Power Point, Word).


Job Description
Under the direct supervision of Finance and Administration Manager, the welcome Assistant ensures that welcome activities are organized smoothly including coordination of pick up/drop off of ICRC staff and guests, travel arrangements, accommodation and any related events activities.

Main Duties and Responsibilities

In charge of the welcome Department in the Sub Delegation

Participates in organizing pick up/drop off with other ICRC offices and accommodation (Hotels and Residences) for staff and guests.

Interacts with relevant parties (Welcome ABJ, mobile staff, resident staff) regarding certificates, visas, permits, registration when it’s needed, etc.

Ensures that delegation ID card get to new mobiles on mission and new staff recruited.

Organizes welcome files, business cards, briefing programmes, and tour of the sub-Delegation for new arrivals.

Organizes welcome side of events/seminars/meetings, coordinating with parties concerned.

Handles the JOS Welcome Service Task Management (STM) independently.

Organizes communication flow between ICRC Offices, Sub Delegations/Delegation regarding staff travel.

Keeps all appropriate databases up to date on staff members, missions, and other travel, documents validity, residences, and any other relevant information (Telephone numbers, airlines etc).

Provides supports or facilitates the personal purchases of the mobile staff.

Supports the Admin and IM team during holiday and other absences.

Handles mobile phone request, keep stock, and disburse recharge cards for staff.

Maintain the up-to-date list of all satellite phones, their accessories and their SIM Cards.

May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.


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