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Published: Sep 21, 2022 (10 days ago)

Job Requirements

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Job Summary

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Provide general administrative services to support UNOC business
operations

Qualifications, Experience and Attributes:


a) A Bachelor's Degree [Honours] in either Social Sciences, Law, Arts, Development

Studies, Public Administration, Social Administration, Office and InformationManagement, Business Administration, Secretarial Management, AdministrativeSecretary or any relevant degree

b) 0- 3 years of relevant working experience.


c) Working knowledge of office management systems, procedures and equipment.

d) Proficiency in MS Office [MS Word, MS Excel, MS PowerPoint and MS Outlook

e) Excellent organizational, planning, written and verbal communication skills.


f) Excellent time management skills and the ability to prioritize and multitask


Responsibilities
Provide general administrative services to support UNOC business
operations

Qualifications, Experience and Attributes:


a) A Bachelor's Degree [Honours] in either Social Sciences, Law, Arts, Development

Studies, Public Administration, Social Administration, Office and InformationManagement, Business Administration, Secretarial Management, AdministrativeSecretary or any relevant degree

b) 0- 3 years of relevant working experience.


c) Working knowledge of office management systems, procedures and equipment.

d) Proficiency in MS Office [MS Word, MS Excel, MS PowerPoint and MS Outlook

e) Excellent organizational, planning, written and verbal communication skills.


f) Excellent time management skills and the ability to prioritize and multitask


1. Answer incoming calls and direct them to appropriate officers.

2. Record and distribute appropriately all incoming and outgoing correspondences in

the department
3. Manage the documentation storage and retrieval in the respective department and
efficiently label files for easy identification

4. Establish a track record of the movement of documents in the files for easy reference

and accountability

5. Type letters, memos, reports and other correspondences of the department


6. Undertake other activities administrative activities such as photocopying, binding

documents and filing

7. Support departmental meetings, engagement in scheduling, booking rooms, availing

refreshments and any documentation as required.

8. Coordinate staff and UNOC guest travels including Air Ticket and Hotel booking.


9. Generate minutes for minutes and engagements in the department and ensure

actions are followed through.

10. Participate in preparing and monitoring of departmental plans and budgets.

11. Support consolidation of the monthly departmental reports.

12. Provide for Front Office cover in inevitable circumstances.

13. Assist in the ordering, receiving, stocking and distribution of departmental suppliesand maintain a database of such supplies.

14. Initiate procurement processes in the department and liaise with the ProcurementUnit to ensure timely delivery of the required goods and services

15. Any other duties as may be assigned.


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