Qualifications

Bachelor’s degree in commerce, Business Administration, accounting, any other related field.

Part professional qualification in accountancy e.g. CPA or ACCA,

At least two years’ experience of working in as a Finance Officer / assistant preferably within an NGO.

Qualifications

Bachelor’s degree in commerce, Business Administration, accounting, any other related field.

Part professional qualification in accountancy e.g. CPA or ACCA,

At least two years’ experience of working in as a Finance Officer / assistant preferably within an NGO.

KRA 1: Systems Administration

Receive and process payment teams in a timely manner and in line with PIU's policies and statutory requirements, uploading the payments to the financial and banking systems

Receive payment requests and liaise with the requestor to assist them in verification of the accompanying documentation and submit requests to the PAA for review and approval

Initiating payments in the SAP are in line with the approved requests

Prepare and enter Journal entries into SAP for cash receipts and inter-company charges

Print off the electronically generated payment vouchers that are attached to the payment request & maintained in the corresponding file

Issue remittance advice to the payee confirming payments have been made

KRA 2: Cash & Bank Account Management 

Support the effective management of petty cash; ensuring its availability, disbursement and accountability for effective support to the area operations

Support the PAA in collating all the requests from the field offices and refer to the budgets to support the funds request from the country office

Disburse the Petty cash to the various officers, ensure its compliant to petty cash policy

Prepare cheques, mobile money and Business on line payments

Request for a timely petty cash replenishment in line with the petty cash policy

Support the timely preparation of accounts reconciliations, particularly petty cash to ensure cash is available to support the Country Office operations

Track bank deposits and receipts, ensuring a timely acknowledgement of receipt to the corresponding depositors

KRA 3: Record Keeping & Financial archives

Manage the recording keeping and archive of Country Office financial records, ensuring that all documentation is secured confidentially and can be easily retrieved as required

Review financial documents to ensure completeness and stamp them to verify readiness for filing

Ensure all documentation is filed according to PIU’s procedures, organising files so that they are easily accessible and moving outdated files into the archive

On request, assist with the retrieval of documents making copies if the requestor needs them and taking personal responsibility for ensuring that documents are returned to the correct place after use

Keep alert for unauthorised access and inform the PAA in case of problems or concerns

KRA 4: Risk & Compliance Management                  

Identification of PIU's programme area related financial risks and support the development & implementation of risk-management controls and practices:

Implement financial processes to enhance compliance with donor expectations by assessing financial documentation prior to disbursements of funds

Support in the implementation of the actions based on the audits relating to the Country Office

Support in all projects and statutory audits; providing the necessary documentation that would be required

Participate in inventory stock takes and asset verification at least annually

Maintain a cheque register with records of all the cheque transaction and place order for a new cheque book when required

Reconcile inter-company charges with the programme area finance