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Closing: Aug 9, 2022

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Published: Aug 2, 2022 (7 days ago)

Job Requirements

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Job Summary

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Job Summary:

The Assistant Accountant ensures that accounting systems are maintained to provide the information required for planning and monitoring and reporting for Sub program operations, safeguarding assets, discharging liabilities and legal responsibilities, in accordance with the LWF Uganda policies and budget provisions.

Required:

A Bachelors’ Degree in Accounting, Finance, Business Administration or commerce is required. Partial professional accounting qualification (ACCA, CPA, etc at least level I), Computer literacy and proficiency in accounting software package(s) most prefferably SAGE.

Essential

At least One (1) year relevant working experience in working for International NGOs in a humanitarian and development setting, Knowledge of International NGO donors and their financial reporting requirements, Strong team building skills, Organized and methodical. Independence, objectivity and integrity; Demonstrated ability to thrive in a matrix management environment.

Desirable

Advanced knowledge of Microsoft Suite.


Responsibilities

Job Summary:

The Assistant Accountant ensures that accounting systems are maintained to provide the information required for planning and monitoring and reporting for Sub program operations, safeguarding assets, discharging liabilities and legal responsibilities, in accordance with the LWF Uganda policies and budget provisions.

Required:

A Bachelors’ Degree in Accounting, Finance, Business Administration or commerce is required. Partial professional accounting qualification (ACCA, CPA, etc at least level I), Computer literacy and proficiency in accounting software package(s) most prefferably SAGE.

Essential

At least One (1) year relevant working experience in working for International NGOs in a humanitarian and development setting, Knowledge of International NGO donors and their financial reporting requirements, Strong team building skills, Organized and methodical. Independence, objectivity and integrity; Demonstrated ability to thrive in a matrix management environment.

Desirable

Advanced knowledge of Microsoft Suite.


Oversee the Maintenance of up-to-date payment/receipt vouchers for all financial transactions in an orderly filing system.

Supervise the accounts assistant to make proper record of cash received and paid out through the evidence of receipts and payment vouchers which are duly authorized. The records must be maintained daily on excel cashbook.

Facilitates the office cash float by; Advising the Sub Program Accountant/Project Accountant on the need for cash withdrawals; Perform a daily close-of –business cash count reconciled to the cash book; Ensuring that cash at hand corresponds with cash book balance; Ensuring that the daily cash balance form is verified and endorsed by the accountant; Undertaking safe custody of the cash box keys at all times and Handing over the cash float to the Sub Program Accountant/Project Accountant for safe custody

Supervise the accounts assistants to performs standard cash count, every end of the day.

Forecasts daily cash requirements and processes cash withdrawals from the bank; and follows up on all account issues that may arise from the bank. Must have proactive knowledge of all project bank accounts and their balance at all times.

Ensure payment requisitions, are correctly coded, and that vouchers are presented to the Accountant for checking and subsequent approval by the Sub Program Accountant /Project Accountant and the Team Leader.

Ensure cheques are duly signed/endorsed prior to payment, while making sure that the accounts assistant maintains an accurate cheque register of cheque stubs, current bank balances and records.

Assist the Project Accountant to Forecasts daily cash requirements and processes cash withdrawals from the bank.

Supervise the Accounts assistants to prepare the petty cash replenishment report as the need arises.

Prepares payment vouchers as instructed by the Project Accountant /Sub program Accountant.

Makes sure that requests for payments are fully documented and correctly coded before vouchers are processed.

Makes sure that payees have proper identification before checks are released or before payments are deposited to their respective bank accounts.

Organizes the box files – payment vouchers, receipt vouchers, journal vouchers, and all other finance documents in an orderly manner.

Records and monitors all files borrowed or photocopies by staff from other departments; makes sure all documents taken out during the day will immediately be returned and must be within the same day.

Ensures that balance sheet items (i.e., cash accounts, bank accounts, personal accounts, debtors, creditors, payroll accounts, etc.) have been reconciled, and a report shared.


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