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Assistant Accountant – Nebbi

Closing: Nov 4, 2022

This position has expired

Published: Oct 28, 2022 (2 months ago)

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Job Summary

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Qualifications

Bachelor’s degree in commerce, Business Administration, accounting, any other related field.Part professional qualification in accountancy e.g. CPA or ACCA,At least two years’ experience of working in as a Finance Officer / assistant preferably within an NGO.


Responsibilities

Qualifications

Bachelor’s degree in commerce, Business Administration, accounting, any other related field.Part professional qualification in accountancy e.g. CPA or ACCA,At least two years’ experience of working in as a Finance Officer / assistant preferably within an NGO.


KRA 1: Systems Administration

Receive and process payment teams in a timely manner and in line with PIU’s policies and statutory requirements, uploading the payments to the financial and banking systemsReceive payment requests and liaise with the requestor to assist them in verification of the accompanying documentation and submit requests to the PAA for review and approval Initiating payments in the SAP are in line with the approved requestsPrepare and enter Journal entries into SAP for cash receipts and inter-company chargesPrint off the electronically generated payment vouchers that are attached to the payment request & maintained in the corresponding fileIssue remittance advice to the payee confirming payments have been made


KRA 2: Cash & Bank Account Management 
Support the effective management of petty cash; ensuring its availability, disbursement and accountability for effective support to the area operationsSupport the PAA in collating all the requests from the field offices and refer to the budgets to support the funds request from the country officeDisburse the Petty cash to the various officers, ensure its compliant to petty cash policyPrepare cheques, mobile money and Business on line paymentsRequest for a timely petty cash replenishment in line with the petty cash policySupport the timely preparation of accounts reconciliations, particularly petty cash to ensure cash is available to support the Country Office operationsTrack bank deposits and receipts, ensuring a timely acknowledgement of receipt to the corresponding depositors


KRA 3: Record Keeping & Financial archives
Manage the recording keeping and archive of Country Office financial records, ensuring that all documentation is secured confidentially and can be easily retrieved as requiredReview financial documents to ensure completeness and stamp them to verify readiness for filingEnsure all documentation is filed according to PIU’s procedures, organising files so that they are easily accessible and moving outdated files into the archiveOn request, assist with the retrieval of documents making copies if the requestor needs them and taking personal responsibility for ensuring that documents are returned to the correct place after useKeep alert for unauthorised access and inform the PAA in case of problems or concerns


KRA 4: Risk & Compliance Management                 
 
Identification of PIU’s programme area related financial risks and support the development & implementation of risk-management controls and practices:Implement financial processes to enhance compliance with donor expectations by assessing financial documentation prior to disbursements of fundsSupport in the implementation of the actions based on the audits relating to the Country OfficeSupport in all projects and statutory audits; providing the necessary documentation that would be requiredParticipate in inventory stock takes and asset verification at least annuallyMaintain a cheque register with records of all the cheque transaction and place order for a new cheque book when requiredReconcile inter-company charges with the programme area finance


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