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Business Support Assistant - Community Engagement And Complaints Management

Closing: May 27, 2022

3 days remaining

Published: May 13, 2022 (11 days ago)

Job Requirements

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Job Summary

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The position is based in the Field Office (FO) and reports to the Programme Policy Officer/ Team Leader or his or her designate. The Business Support Assistant -Community engagement and Complaints Management position holder will coordinate and implement community engagement activities at WFP Field Office Level by providing direction and operational leadership of the organization in relation to marketing, public relations and communication for development in line with the APP.
OTHER SPECIFIC JOB REQUIREMENTS

Competences (Technical)

  • Ability to apply various PRA techniques to gather and utilise data
  • Ability to conduct surveys in community settings
  • Highly proficient in the use of office equipment and computer software packages, such as Microsoft Word, Excel etc.

Competences (Behavioral)

  • List any competencies required to perform the job e.g. interpersonal skills, communication skills, etc.
  • Believes in and practices the mission, goals of the program. Ability to work as a positive team leader, facilitating a team environment through personal behaviour, work contributions and the sharing of experience and knowledge.
  • Maintains a constant awareness of the “client” and exhibits recognition and appreciation of their needs with the ability to achieve results with positive outcomes for families accessing the programs.
  • Ability to be energetic, resilient and maintain a sense of humor.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Two years of working experience in a Field setting in community engagement and implementation of beneficiary feedback mechanism.

STANDARD MINIMUM QUALIFICATIONS
  • The ideal candidate for the United Nations UN World Food Programme (WFP) Business Support Assistant (Community Engagement & Complaints Management) job placement should hold a Bachelor’s degree in Social Work and Social Administration, Social Sciences, Development Studies, Education, Rural development or any other related field, obtained from a recognized institution.

 


Responsibilities
The position is based in the Field Office (FO) and reports to the Programme Policy Officer/ Team Leader or his or her designate. The Business Support Assistant -Community engagement and Complaints Management position holder will coordinate and implement community engagement activities at WFP Field Office Level by providing direction and operational leadership of the organization in relation to marketing, public relations and communication for development in line with the APP.
OTHER SPECIFIC JOB REQUIREMENTS

Competences (Technical)

  • Ability to apply various PRA techniques to gather and utilise data
  • Ability to conduct surveys in community settings
  • Highly proficient in the use of office equipment and computer software packages, such as Microsoft Word, Excel etc.

Competences (Behavioral)

  • List any competencies required to perform the job e.g. interpersonal skills, communication skills, etc.
  • Believes in and practices the mission, goals of the program. Ability to work as a positive team leader, facilitating a team environment through personal behaviour, work contributions and the sharing of experience and knowledge.
  • Maintains a constant awareness of the “client” and exhibits recognition and appreciation of their needs with the ability to achieve results with positive outcomes for families accessing the programs.
  • Ability to be energetic, resilient and maintain a sense of humor.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Two years of working experience in a Field setting in community engagement and implementation of beneficiary feedback mechanism.

STANDARD MINIMUM QUALIFICATIONS
  • The ideal candidate for the United Nations UN World Food Programme (WFP) Business Support Assistant (Community Engagement & Complaints Management) job placement should hold a Bachelor’s degree in Social Work and Social Administration, Social Sciences, Development Studies, Education, Rural development or any other related field, obtained from a recognized institution.

 


KEY ACCOUNTABILITIES (1/2)
  • Prepare weekly and monthly work plans.
  • Responsible for supervising community relations activities and initiatives
  • Oversees community engagement events internally and externally, including unit briefings & presentations to community organizations, and liaisons with community “champions”.
  • Lead in community engagement and communication for development among PoCs and partners.
  • Support in identifying issues arising from/needs of external parties; cooperating partners and other key partners and respond appropriately and escalate to management as applicable.
  • Take responsibility for the maintenance of set standards systems and files, to ensure information is readily and accurate available for the function.
  • Coordinate with Senior communications Associate and Programme Associate on weekly community engagement plans and make travel arrangements for the teams in liaison with the admin unit.
KEY ACCOUNTABILITIES (2/2)
  • Support processing and managing routine administrative in various functional areas, to communicate to the effective and timely management of resources.
  • Work closely with a variety of individuals in community engagement, taking on feed back where appropriate to assist in business support delivery of staff.
  • Manage and keep updated a complaints & Feedback Mechanism (CFM) focal points network, send weekly status reports on complaints received and feedback given.
  • Provide regular updates on complaints and feedback from PoCs and share with the team leader to share with Area Office, focal persons, management, and key partners.
  • Respond to complaints and queries raised and escalate them where appropriate to management to provide timely and accurate feedback to Persons of concern
  • Analyze, categorize, and consolidate information about complaints received and issues raised, interact with relevant units within WFP, and government to follow up on complaints
  • Contribute to strengthening of partnerships at Field Office level by ensuring WFP is represented in community engagements organized by partners (in addition to the WFP organized)


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