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Business Support Assistant (Human Resources) Intern

Closing: Sep 23, 2022

This position has expired

Published: Sep 12, 2022 (18 days ago)

Job Requirements

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Work experience:

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Job Summary

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JOB PURPOSE

To perform a range of HR tasks to support the Human Resources Unit nurture a culture of an excellent employee experience in line with the WFP Human Resources policies and procedures

Qualifications & Experience:

1. University degree in either Human Resource Management, Business Administration, Industrial Psychology, Social Sciences, Education, or other relevant field obtained from a recognized education institution.

2. A recent graduate from a bachelor’s programme from a recognized university in Uganda within the last 3 years 2019-2021 prior to the application for the internship programme with at least secondclass degree. University should be certified by the United Nations Educational, Scientific and Cultural Organization (UNESCO)

3. With certified academic certificates and a valid National Identity Card.

4. Be fluent in English (both oral and written) and medically fit to travel across WFP Uganda CO


Responsibilities

JOB PURPOSE

To perform a range of HR tasks to support the Human Resources Unit nurture a culture of an excellent employee experience in line with the WFP Human Resources policies and procedures

Qualifications & Experience:

1. University degree in either Human Resource Management, Business Administration, Industrial Psychology, Social Sciences, Education, or other relevant field obtained from a recognized education institution.

2. A recent graduate from a bachelor’s programme from a recognized university in Uganda within the last 3 years 2019-2021 prior to the application for the internship programme with at least secondclass degree. University should be certified by the United Nations Educational, Scientific and Cultural Organization (UNESCO)

3. With certified academic certificates and a valid National Identity Card.

4. Be fluent in English (both oral and written) and medically fit to travel across WFP Uganda CO


1. Provide support in various HR activities in the areas of work allocated including on boarding of new staff members in compliance with relevant processes and procedures.

2. Support with Coordination of employee engagement activities for example, HR related surveys, staff wellness initiatives, HR related sessions, etc.

3. Compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance, and training requirements, to support analysis and reporting needs.

4. Support staff separations while ensuring relevant documents are maintained before an employee leaves the organization.

5. In partnership with the supervisors follow up on accomplishment of learnings required e.g., mandatory courses.

6. Support staff to use online medical services such as obtaining temporary medical cards, E-Claims etc.

7. In partnership with supervisors, follow up on performance management process e.g., performance plans and annual assessment in accordance with the performance management cycle.

8. Provision of assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.

9. Liaise with other internal units/offices on HR related matters, i.e., payroll, contracts, etc. and provide necessary information to enable timely HR services.

10. Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.

11. Assist in the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.

12. Any other duties as may be assigned by the supervisor from time to time


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