More than 100,000 people have found their dream job through Fuzu.

CLOSED FOR APPLICATIONS

COA Administrative Programme Support Assistant

Closing: Nov 8, 2022

This position has expired

Published: Oct 29, 2022 (2 months ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

Sign up to view job details.

Since 1998, in partnership with the Government of Canada, the International Organization for Migration (IOM) has been providing pre-arrival Information and Orientation sessions to refugees approved for resettlement to Canada in over 60 locations worldwide.

This flagship programme is Canadian Orientation Abroad (COA). Under the direct supervision of the COA Coordinator and Facilitator in COA Uganda; the overall administrative supervision of the IOM Uganda office; and the technical support of the COA Global Programme Manager in Geneva and Global Management team in Ottawa and Manila, the successful candidate will provide administrative support to the COA Programme by assisting and supporting by liaising internally within the COA Uganda team, with various COA partners in IOM (IOM OPS and IOM MHD) on refugee movements, and with other IOM departments on administrative matters.

S/he will provide administrative and logistical support on various aspects of COA programme activities in Uganda.

Education

• University degree in Administration, Management, Political or Social Sciences or in a related field from an accredited academic institution with two years of relevant professional experience; or

• High school diploma with four years of relevant professional experience


Responsibilities

Since 1998, in partnership with the Government of Canada, the International Organization for Migration (IOM) has been providing pre-arrival Information and Orientation sessions to refugees approved for resettlement to Canada in over 60 locations worldwide.

This flagship programme is Canadian Orientation Abroad (COA). Under the direct supervision of the COA Coordinator and Facilitator in COA Uganda; the overall administrative supervision of the IOM Uganda office; and the technical support of the COA Global Programme Manager in Geneva and Global Management team in Ottawa and Manila, the successful candidate will provide administrative support to the COA Programme by assisting and supporting by liaising internally within the COA Uganda team, with various COA partners in IOM (IOM OPS and IOM MHD) on refugee movements, and with other IOM departments on administrative matters.

S/he will provide administrative and logistical support on various aspects of COA programme activities in Uganda.

Education

• University degree in Administration, Management, Political or Social Sciences or in a related field from an accredited academic institution with two years of relevant professional experience; or

• High school diploma with four years of relevant professional experience


1. Support the COA coordination with registration and scheduling of COA sessions, calling
refugee clients, preparing participant lists, translation of materials into target languages (ifrequired) and with the maintenance of up-to-date and accurate statistical sheets.

2. Prepare participant lists for all eligible clients only; that is, those 13 years and older
3. Support the coordination of refugee programming activities with the COA Coordinator and
team on an on-going basis; liaise with other IOM partners (IOM OPS and IOM MHD) forall incoming Advanced Booking Notifications (ABN).

4. Support COA coordination with other IOM departments (HR, Logistics/Procurement,Finance), Transit Centre Management, and other IOM missions as necessary.

5. Support COA coordination with IOM Uganda Finance department and Logistics Unit to

make sure that refugee clients, if eligible, get the travel reimbursement and are providedaccommodation when required.

6. Support COA coordination with logistic and administrative support in generating Purchase

Requests (PR), using the correct WBS and following up on charges and payments.

7. Support COA coordination with relevant food vendors, if necessary, to ensure that snacks

and meals are provided on time while maintaining high standard of food, presentation andhygiene.

8. Support COA coordination with making arrangements for the purchase and

implementation of Personal Protection Equipment (PPE) in times of the pandemic: masks(for distribution to COA participants), sanitizing products (to use outside and inside theCOA training rooms), and implementation of training room distancing.

9. Timely report to COA Canada team @[email protected] any refugee clients who did

not/could not attend a COA session and justify the reason.

10. Be fully efficient at using the COA data-encoding system (MiMOSA) in coordination with

COA Manila staff and submit report attendance timely.

11. Attend e-learning courses on data protection principles and keep records of all COA

participants confidential.

12. In coordination with the COA Coordinator and team, maintain an inventory of COA

materials (COA Participant Workbooks, pens, bags, notebooks, etc.), support theprocurement and distribution of COA training materials and supplies with the COA supplychain management staff in IOM-COA Manila.

13. Carry out various administrative tasks, including logistics of Travel on Duty (TDY), the

organization of meetings and workshops, corresponding with participants.

14. Contribute to development of the COA programme by participating in staff development

workshops, exchange programs, attend mandatory and suggested e-learning coursesand in-person or virtual Training of Trainers seminars.

15. Provide translation and interpretation services when needed.

16. Perform such other duties as may be assigned.


Applications submitted via Fuzu have 32% higher chance of getting shortlisted.

Don’t miss your chance to work at The International Organization for Migration (IOM) . Enter your email to start your application now