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Closing: May 26, 2022

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Published: May 14, 2022 (10 days ago)

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Job Summary

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Job Overview:

Building on the achievements of IRC in Yumbe, the Deputy Field Coordinator IRC Yumbe, will deputize and support the Senior Field Coordinator in the management of IRC’s field operations in Yumbe.

Deputy Field Coordinator IRC Yumbe will support the Senior Field Coordinator (SFC) in ensuring that that the Field operations are operationally functional, and programs are of a consistently high quality. Together with the SFC, the Field Manager will help provide direction to the Field Site and ensure resources are effectively managed to ensure optimal programming.

Qualifications
  • Degree in any of the following field. Public Administration, Development studies, Social Sciences, or its equivalent\
  • Possess excellent leadership, interpersonal and strong negotiation skills.
  • At least 5-8 years of working experience in management,
  •   Demonstrated success as a team lead in the previous experience
  •   Broad knowledge and experience in operations management at field level.
  • Good knowledge of project management and an understanding of the humanitarian context programming is a plus.
  • Strong collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures, and organizational units.
  • Able to work effectively in a highly matrixed structure, multi-task, prioritize and make decisions.
  •  Excellent training and coaching ability


Responsibilities

Job Overview:

Building on the achievements of IRC in Yumbe, the Deputy Field Coordinator IRC Yumbe, will deputize and support the Senior Field Coordinator in the management of IRC’s field operations in Yumbe.

Deputy Field Coordinator IRC Yumbe will support the Senior Field Coordinator (SFC) in ensuring that that the Field operations are operationally functional, and programs are of a consistently high quality. Together with the SFC, the Field Manager will help provide direction to the Field Site and ensure resources are effectively managed to ensure optimal programming.

Qualifications
  • Degree in any of the following field. Public Administration, Development studies, Social Sciences, or its equivalent\
  • Possess excellent leadership, interpersonal and strong negotiation skills.
  • At least 5-8 years of working experience in management,
  •   Demonstrated success as a team lead in the previous experience
  •   Broad knowledge and experience in operations management at field level.
  • Good knowledge of project management and an understanding of the humanitarian context programming is a plus.
  • Strong collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures, and organizational units.
  • Able to work effectively in a highly matrixed structure, multi-task, prioritize and make decisions.
  •  Excellent training and coaching ability


Program Implementation:

  • In conjunction with the SFC, the Field Manager will oversee field operations in Yumbe, and provide guidance and support to operations and program teams, supporting capacity development of the team in Yumbe.
  • Support the SFC, organize grant review meetings at field sites, sharing support needs with the operations and program teams in Kampala.
  • In collaboration with the SFC, support the development and implementation of a comprehensive monitoring and evaluation system providing insights into delivery of outputs and results at regular intervals. 
  • Support the SFC in ensuring that there is integration across programs and operations, holding regular coordination meetings and promoting active collaboration across sectors. 
  • Actively review and participate in program/proposal development to ensure appropriate operations input from the field site.
  • Ensure key support needs for the field site are budgeted in new proposals.

Operations (Supply Chain, IT and HR):

  • Ensure that the supply chain functions are effectively implemented at the field level, including procurement, stock and asset management, vehicle operations, equipment maintenance and repair (including communications and computer equipment). 
  • Ensure compliance with donor requirements, and at the same time understanding and adherence to IRC SOPs in procurement.
  • Support the HR functions at the field level, through the SFC, including recruitment, contracting and payroll management with support from the Kampala HR team.
  • Ensure all activities are carried out in accordance with IRC policies and procedures.

Finance and Budget Monitoring: 

  • Oversee budgeting and expenditures in Yumbe, ensuring a healthy burn rate in line with work plans and agreed deliverables. 
  • Support in ensuring that expenditures are in line with IRC and donor compliance regulations, eliminating disallowable expenditures and spreading costs strategically across a portfolio of funds.
  • conduct monthly Budget vs. Actual reviews with program and support staff, ensuring that relevant action is taken in a timely fashion. 
  •  Inform SFC and Senior Management of changing budget needs and participate in budget development and revision processes.
  • Conduct weekly cash count with the Yumbe Field Finance lead or designate.

Systems Compliance and Improvement:

  • Ensure adherence to IRC global and Uganda specifically Finance, Logistics, IT, security, communications and HR/administration policies and procedures, including the IRC Way.

Strategy, resourcing, and accountability:

  • Contribute to developing and implementing a relevant strategy and resourcing plan, adapting to a changing context, maintaining flexibility and innovation, taking advantage of new opportunities as they arise.
  • Support the SFC in maintaining good relations with donors present at the field level, developing funding opportunities for program growth and sustainability. Transitioning the program from emergency to longer term sustainable service delivery. 
  • Through the Senior Field Coordinator, ensure that the IRC client responsiveness mechanism is functioning and responsive, regularly reviewing the feedback register to ensure timely and effective responses, adapting programming where appropriate.

Reporting:

  • Submit timely and accurate reports, review and collate programs, finance, logistics, and HR reports to ensure accuracy before sharing with the Senior Field Coordinator.
  • Support the SFC in ensuring punctual delivery of donor reports, taking care to ensure monitoring systems report accurately against deliverables.

Coordination / External Representation:

  • Support the SFC in ensuring that IRC is well represented to the Local Government authorities, UN agencies, international organizations, NGOs, donors, and other stakeholders at the field level. 
  • Support in enhancing collaboration and maintaining of good relations contributing to a safe and productive operating environment.

Staff Management: 

  • With guidance of SFC, supervise and manage performance of specific staff in operations and programs leads, facilitate setting annual objectives and monitoring performance against set targets, conducting timely performance evaluations, and taking corrective action as and when required. 
  • Work with staff to identify training needs, providing coaching, and mentoring as required.
  • Provide vision, leadership, and direction for staff in new offices, contributing to a safe, respectful, and dynamic working culture.

Security:

  • Support the SFC in the day-to-day monitoring and management of security, regularly reviewing and updating Yumbe Security Management Plan. 
  • attend security briefings, and maintain regular contacts with key security focal points in local government and UNHCR, keeping senior management in Kampala and local staff informed of developments as and when assigned by the SFC
  • Ensure tools for rapid response to security incidents are in place and up to date, including telephone trees and constant companion card, as well as supervising quick and comprehensive incident reporting.
  • Ensure staff are trained on, aware of and in compliance with IRC security policies and Yumbe site SMP. Provide a security briefing on arrival for all new staff and visitors.


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