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Executive Assistant

Closing: Nov 7, 2022

This position has expired

Published: Oct 31, 2022 (2 months ago)

Job Requirements

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Job Summary

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You will ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the founder.

Qualifications and Competencies

- Work experience as an Executive Assistant, Personal Assistant or similar role

- Excellent MS Office knowledge

- Outstanding organizational and time management skills

- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

- Excellent verbal and written communications skills, assertive, full of ideas and ambitious

- Discretion and confidentiality

- High School degree. PA diploma or certification is a plus

- Experience with at least half of the following: Asana, Slack, Canva, Inventory and Social Media Management

- Ability to work autonomously (i.e., without constant supervision and on your own laptop/ workstation, at times).


Responsibilities
You will ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the founder.

Qualifications and Competencies

- Work experience as an Executive Assistant, Personal Assistant or similar role

- Excellent MS Office knowledge

- Outstanding organizational and time management skills

- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

- Excellent verbal and written communications skills, assertive, full of ideas and ambitious

- Discretion and confidentiality

- High School degree. PA diploma or certification is a plus

- Experience with at least half of the following: Asana, Slack, Canva, Inventory and Social Media Management

- Ability to work autonomously (i.e., without constant supervision and on your own laptop/ workstation, at times).


- Act as the point of contact among executives, clients, customers and other external partners

- Manage information flow in a timely and accurate manner

- Manage executives’ calendars and set up meetings & sometimes making travel and accommodation arrangements

- Rack sales, expenses and prepare weekly, monthly or quarterly reports

- Oversee the performance of other company staff/vendors/sellers

- Act as an office manager by keeping up with office supply inventory

- Format information for internal and external communication – memos, emails, presentations, reports

- Take minutes during meetings, where required

- Screen and direct phone calls and distribute correspondence

- Organize and maintain the office filing system

- Liaise with printing companies, company suppliers

- Keep on top of office certifications e.g. trading licenses


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