Closing: Jan 5, 2023
This position has expiredPublished: Dec 8, 2022 (2 months ago)
Job Requirements
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Job Summary
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You will ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the founder.
Qualifications and Competencies
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communications skills, assertive, full of ideas and ambitious
- Discretion and confidentiality
- High School degree. PA diploma or certification is a plus
- Experience with at least half of the following: Asana, Slack, Canva, Inventory and Social Media Management
- Ability to work autonomously (i.e., without constant supervision and on your own laptop/ workstation, at times).
Responsibilities
You will ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the founder.
Qualifications and Competencies
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communications skills, assertive, full of ideas and ambitious
- Discretion and confidentiality
- High School degree. PA diploma or certification is a plus
- Experience with at least half of the following: Asana, Slack, Canva, Inventory and Social Media Management
- Ability to work autonomously (i.e., without constant supervision and on your own laptop/ workstation, at times).
- Act as the point of contact among executives, clients, customers and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings & sometimes making travel and accommodation arrangements
- Rack sales, expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other company staff/vendors/sellers
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings, where required
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Liaise with printing companies, company suppliers
- Keep on top of office certifications e.g. trading licenses
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