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Closing: Nov 30, 2022

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Published: Nov 11, 2022 (21 days ago)

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JOB SUMMARY

Reporting to the National Director (ND), the Executive Assistant will be responsible for coordinating the Boardaffairs
MINIMUM REQUIREMENTS:

Qualifications, Skill and Experience


 Bachelor's degree and minimum of four (4) years of administrative experience.


 Proven ability to treat sensitive/confidential information with appropriate discretion.


 Excellent customer service, organization, and communication skills.

 Knowledgeable in administering organizational diversity plans.

 Excellent writing skills.



Responsibilities
JOB SUMMARY

Reporting to the National Director (ND), the Executive Assistant will be responsible for coordinating the Boardaffairs
MINIMUM REQUIREMENTS:

Qualifications, Skill and Experience


 Bachelor's degree and minimum of four (4) years of administrative experience.


 Proven ability to treat sensitive/confidential information with appropriate discretion.


 Excellent customer service, organization, and communication skills.

 Knowledgeable in administering organizational diversity plans.

 Excellent writing skills.



 In consultation with the National Director to prepare and agree on the agenda items for the respective Board
or committee meetings before sending out the Notice of Meeting.

 Develop annual meeting schedule in advance at the beginning of the year.


 Ensure that adequate number of meetings are held during the year in accordance with the constitution.


 Keep track of Board and committee meeting dates, agenda and minutes.


 Prepare board information packs.

 Ensure that meeting materials are sent in advance to give Trustees adequate time to review such material,correct any errors and generally prepare themselves.

 Support the National Director to ensure that records of the Board its committees are maintained forcompliance with the laws and regulations.

 Manage communications between the board, management and members


Keep the board well informed and updated on important developments and issues in corporate governance,

standards and best practices.

 Handle confidential information for the organisation


 Attend all Board and committee meetings to keep a detailed record of Board actions.


 Three weeks prior to a board or committee meetings, spend at least three days at SOS to prepare and

make ready the documentation to be submitted to the board or committees.

 Prepare a status update of all previous board / committee resolutions.


 Prepare all minutes of board and committee and submit to the Board chair within three working days after

the meeting.

 Prepare committee reports to the board and submit to the committee chair within five working days after themeeting.

 Ensure that the board constitution is up to date and being adhered to.


 Prepare an annual board member’s training calendar in consultation with the ND and the regional office


 Facilitate induction of new board members.


 Maintain governance documents including policies, manuals, minutes of board meetings, board resolutions

and other legal requirements.

 Undertake any other assignments to support the board assigned by the National Director.


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